Administrative Assistant (Part-Time)

ARA Career • Santa Barbara, CA

3d • Onsite

About The Position

Applied Research Associates, Inc. is seeking a highly organized, detail oriented, and proactive Administrative Assistant to join ARA’s Algorithm, Modeling & Assessments division in our Santa Barbara, CA office. In this role, you will play a key part in ensuring the smooth operation of our daily administrative processes, supporting a multidisciplinary team. If you thrive in a fast-paced environment, enjoy problem-solving and excel at multitasking, we’d love to hear from you. The qualified candidate will have 2-3 years of previous experience as an administrative assistant along with a High School diploma. AMA’s Administrative Assistant will provide support to ensure efficient operations of the office. The successful candidate will be responsible for performing a wide variety of administrative support tasks in support of a multidisciplinary team. This is a part-time position (30 hours a week), which requires the person in this role to be on site, and does not allow for remote or a hybrid schedule.

Requirements

• Must be a US Citizen.
• Must be able to obtain a DoD security clearance.
• Requires High School diploma or equivalent and 2-3 years of related experience.
• Strong customer-service mindset.
• Ability to multi-task.
• Ability to keep sensitive information confidential.
• Must be process oriented and flexible, being able to handle constant change and interruptions with a proven record of increased productivity.
• Basic problem-solving skills.
• Excellent verbal and written communication skills.
• Must be able to utilize resources in order to meet deadlines.
• Strong attention to detail.
• Self-Starter who takes initiative.
• Ability to work independently as well as part of a team when applicable.
• Basic knowledge of Microsoft Word, Excel, Power Point, and Outlook.
• Strong Interpersonal skills.
• Professional email and phone etiquette.
• Excellent organizational and time management skills.

Nice To Haves

• Experience with SharePoint.
• Experience with Concur System.
• Experience with Teams.

Responsibilities

• Provide administrative support to the technical staff, including:
• Answer incoming telephone calls.
• Meeting preparation and support (i.e., teleconference, food, visitor log).
• Greet and check in visitors.
• Order and manage office supplies.
• Order & pick up (if applicable) food for meetings.
• Escort visitors & service providers.
• Plan and facilitate social gatherings (holiday parties, retirement parties, etc.).
• Submit and coordinate facilities work orders.
• Manage office purchase credit card.
• Coordinate required documentation and approval to make purchases.
• Reconcile monthly credit card statement.
• Other general administrative duties as assigned.
• Act as the local Health & Safety Advisor for the location.
• Ensuring that staff are providing a safe workplace, safe equipment and proper materials.

Benefits

• Employees are eligible for contributions which not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP).

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees