Administrative Assistant
Talon Hiring Solutions•Hoover, AL
About The Position
Talon Hiring Solutions has a client in the Hoover, AL area that is looking for a Administrative Assistant to join the team. This role serves as the first point of contact for clients, vendors, and project partners, and provides essential administrative and project support.
Requirements
- Experience in a front desk, administrative, or customer service role (experience in a construction, architecture, or engineering environment preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to handle confidential and project-sensitive information with discretion
Responsibilities
- Greet and assist clients, visitors, and vendors
- Answer and direct incoming calls
- Create reports and communication
- Answer, screen, and direct incoming phone calls
- Manage incoming and outgoing mail, packages, and deliveries
- Maintain conference room schedules and coordinate meeting logistics
- Provide administrative support including document preparation, filing, scanning, and data entry.
- Assist with preparation of proposals, reports, and engineering documentation as needed
- Maintain office supplies inventory and place orders
- Support travel arrangements and expense reporting for staff
- Ensure front office and common areas remain organized and professional
- Assist with special projects and general office coordination
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
