Administrative Assistant

Washington Emergency Care Physicians • Tacoma, WA

1d • $27 - $31 • Hybrid

About The Position

The WECP Administrative Assistant plays a key role in ensuring smooth daily operations of the WECP office. This position supports organizational efficiency by providing administrative, clerical, and operational assistance across departments.

Requirements

• Previous experience as an administrative assistant, office coordinator, or similar administrative role, preferably in a healthcare setting.
• Excellent written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Proficiency in Microsoft Office applications, including SharePoint.

Nice To Haves

• Associate degree in business administration or related field preferred.

Responsibilities

• Organize and schedule company meetings both onsite, offsite, and via Microsoft Teams.
• Provide real-time scheduling support by booking appointments and resolving scheduling conflicts.
• Arrange travel, such as booking flights, cars, and making hotel and restaurant reservations.
• Maintain and organize content on the WECP SharePoint website.
• Assist with preparation of reports, presentations, and meeting minutes.
• Process incoming communications, including mail, emails, and website inquiries.
• Provide administrative assistance to WECP departments, including Practice Management, Senior Leadership, Human Resources, and Legal.
• Assist with gathering, verifying, and organizing information for operational or regulatory needs.
• Monitor and maintain office supply inventory.
• Coordinate with vendors as needed.
• Perform general administrative tasks to support efficient back-office operations.
• Other duties as assigned.

Benefits

• Medical, Dental, Vision, Life and AD&D, Short Term Disability insurance is offered to employees at no cost, with the option to purchase additional coverage for spouse, dependents, or family
• Generous PTO (vacation, holidays, sick time)
• Market leading retirements savings 401(k) and profit sharing potential

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree