Administrative Assistant - Water Treatment

Veolia Environnement SA•Pasadena, TX

12d

About The Position

The Administrative Assistant will be responsible for performing administrative activities and requires attention to detail and the ability to work in a fast paced environment providing support to two service centers. The ability to problem solve with a proactive and positive approach to assisting others while maintaining exceptional client satisfaction.

Requirements

Associates Degree in Business Administration or any related field
Minimum 5 years of administrative experience in manufacturing environment
Proficient in word processing, spreadsheet and database computer skills, specifically in Google platforms (Google Docs, Sheets, Slides)
Must be computer literate
Safety Consciousness: Demonstrates a commitment to upholding safety protocols and fostering a secure work environment.
Attention to Detail: It requires the meticulous adherence to established procedures, ensuring every step is followed precisely as outlined. This includes the diligent completion of all necessary checklists, serving as a systematic verification of tasks performed and mitigating the risk of oversight. Furthermore, a strong commitment to performing thorough quality control checks is essential. This involves critically evaluating work outputs to identify and rectify any deviations from established standards, ultimately contributing to the delivery of high-quality results and operational excellence.
Documentation Skills: Upholding Precision and Compliance: Requires exceptional documentation skills: accurate completion and meticulous maintenance of all paperwork, ensuring adherence to ISO 9001 standards, precise SAP entries, and efficient uploading of all documentation for operational excellence and regulatory compliance.
Problem-Solving Abilities: Identifying and trouble shooting issues as they arise.
Communication Skills: Strong communication skills in verbal and written forms. Utilizing clear and effective communication techniques with team members and supervisors.
Reliability: Consistent performance and dependability in completing assigned tasks.
Time Management and Organization: Displays strong time management and maintaining an orderly work area and systematic approach to tasks.
Quality Focus: Dedication to maintaining high standards and meeting specifications.
Ability to handle highly sensitive and confidential information
Ability to work in a team environment and maintain a pleasant disposition
Ability to handle simultaneous projects; work independently and efficiently
Strong organizational, prioritization skills, and attention to detail
Strong Communication
EHS Awareness and Commitment
Time Management and Organizational Skills
SAP or experience with Work Order/Inventory Software
Action Orientation
Strong Problem Solving Skills

Nice To Haves

Degree in Business Administration or any related field
8 years of administrative experience in a manufacturing environment

Responsibilities

Provide administrative support: typing reports/presentations, managing schedules/calendars, coordinating training registration, and arranging travel.
Coordinates mail (postal service, intercompany, private carrier)
Orders, receives and maintains inventory of office supplies
Assists managers with hiring and staffing service centers
Assist the team with budget tracking, goods-receipt and other metric recording
Assist the team with time tracking (Kronos) and reporting
Assist with monitoring, maintaining and follow-up of day to day operational record keeping
Adhere to all work-related health, safety, and SOPs, including the Occupational Health and Safety Act.
Following up on and resolving payment issues in collaboration with the procurement team
Preparing Purchase Orders (POs)
Updating SAP for Goods Receipts
Managing inventory and purchasing monthly office supplies, water, and cleaning supplies
Preparing Purchase Requisitions (PRs) and sending POs for training-related expenses, if applicable
Ensuring payment of all plant-related bills (water, electricity, city-related bills)
Assisting in planning and scheduling meetings and events
Other tasks related to indirect purchasing
Managing and processing employee timesheets at the site level in collaboration with the payroll team (including preparing and ensuring timesheets are accurate before/or pay period ends, assisting with time tracking and reporting)
Assisting the site manager with daily activities
Collaborating with plant personnel
Other duties as assigned