Administrative Assistant

WESLEY WOODS SENIOR LIVING INC • Youngstown, GA

46d • $16 - $19 • Onsite

About The Position

Under the general supervision of community administrator or designee, the Administrative Assistant provides general clerical and office support, e.g., types a variety of correspondence, maintains files and schedules meetings or activities. Answers telephones and provides reception coverage, guest relations services, sorting and distribution of mail, and related clerical duties.

Requirements

• High School Diploma or equivalent.
• Three (3) years of clerical, administrative or secretarial experience.
• Proficiency with various computer software applications, Microsoft Office Products preferred.
• Positions within this classification may require the ability to type at least 40 accurate words per minute.
• The ability to read, write and follow written and oral instructions in English fluently.

Nice To Haves

• Experience in a retirement community preferred.

Responsibilities

• Welcomes – Greets visitors, determines name and nature of business, and refers to appropriate department or employee.
• Files – Sets up files and files general correspondence to ensure information remains organized and is easily retrieved.
• Processes – Processes incoming mail by opening, dating, and distributing it to appropriate employees. Prepares and mails outgoing correspondence and information.
• Meets – Coordinates, attends, and may take minutes at meetings. May report on proceedings.
• Operates – Utilizes standards office equipment including copier and fax machines.
• Reports – Generates routine reports by determining the users’ needs and by collecting and organizing the data to provide accurate and complete reports.
• Schedules – May coordinate or schedule regular or intermittent activities or meetings. May coordinate or schedule special events. May keep track of vacation schedules and back-up coverage.
• Supplies – Orders and maintains office supplies and forms by periodically checking inventories of supplies on hand, completing purchase requisitions to order additional supplies, and ensuring accurate orders are received.
• Types – Generates correspondence, reports, proposals, and/or manuscripts from drafted documents to ensure effective facility communications.
• Database Management – Sets up databases and enters information into computer systems in order to produce reports and maintain accurate information. Maintains a system for retrieval.
• Proofreads – Proofreads generated correspondence by reviewing and correcting errors in grammar, punctuation, and spelling, and checking factual correctness and conformance with policies to ensure correspondence is accurate. Calls any deviations to the attention of the writer or the supervisor.
• Performs - Additional responsibilities assigned as required.

Benefits

• Wesley Woods Senior Living offers a comprehensive benefit plan to eligible team members to include health, dental vision, retirement benefits, short term disability, long term disability and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED