Administrative Assistant

LDF Support Group Inc•Tulsa, OK

1d•Onsite

About The Position

LDF Sales & Distributing, Inc. is an aggressive, high-performance, and fast-growing company that markets, sells, and distributes a wide range of beer, wine, spirits, and non-alcoholic beverages in Kansas and Oklahoma. Founded in 1983 by Larry D. Fleming, LDF has maintained steady growth as a premier wholesale distributor. The company prides itself on a diverse culture where employees feel appreciated and are inspired to contribute to the company's success, often described as a "work family." LDF is seeking an experienced Administrative Assistant to join their team at the Tulsa, Oklahoma location. This role serves as a critical support partner to the EVP/General Manager and the Oklahoma leadership team, acting as the front-facing ambassador of LDF while ensuring the office operates smoothly, professionally, and hospitably. The position combines office management, administrative execution, customer service, and analytical capabilities, with significant potential for growth and expanded responsibilities. The Administrative Assistant is expected to adhere to the LDF TRUE values daily.

Requirements

Strong organizational and prioritization skills
Strong Customer service acumen with software capability
Intellectual curiosity and desire to learn
Proficiency with Microsoft 365 (Excel, Word, PowerPoint, Copilot)
High school diploma

Nice To Haves

Some Degree preferred

Responsibilities

Provide direct administrative and organizational support to the EVP/General Manager
Support GM priorities, projects, and meeting preparation
Create meeting slide decks and presentation materials
Support EAC operations; act as Secretary as needed
Manage ABLE renewals
Assist with potential reset drawings and coordination
Tracking and maintaining metrics/data across multiple departments.
Support Total Wine administration pricing functions.
Perform other duties as determined and directed by the EVP/GM
Serve as Office Manager ensuring a professional environment
Manage office budgets and administrative expenses
Order and manage office supplies
Maintain the copy room
Coordinate conference room scheduling and setup
Manage mail coordination
Handle business card ordering
Manage phone routing
Serve as the first point of contact for visitors and callers
Maintain a hospitality-first mindset
Represent the professional front face of LDF
Generate memos, forms, and reports
Manage gratis sheets
Provide QA organization and quality assurance support
Assist with driver’s license and medical certification card support
Support employees with payroll and benefit inquiries