Administrative Assistant

IES Residential, Inc. • Raleigh, NC

39d • Onsite

About The Position

We are seeking a proactive, detail-oriented Administrative Assistant to support daily office and field operations. This role is critical in ensuring smooth communication and efficient workflow between office staff, field technicians, vendors, and subcontractors.
The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced environment. This position will assist with technician scheduling, project coordination, and pre-construction calculations to help support project planning and office operations.

Requirements

• Minimum 1 year of administrative or receptionist experience, preferably in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong verbal and written communication skills
• Ability to read, write, and speak English fluently

Nice To Haves

• Bilingual (English/Spanish) a plus
• Experience in construction, HVAC, electrical, or skilled trades environments
• Experience with Microsoft Dynamics is a plus

Responsibilities

• Coordinate and manage scheduling for field technicians and project staff
• Assist with pre-construction calculations and project documentation
• Communicate with vendors, subcontractors, and field personnel regarding schedules and project needs
• Maintain project files, job documentation, and administrative records
• Prepare spreadsheets, reports, and administrative documents
• Support office operations including data entry, filing, and correspondence
• Update scheduling systems and track project progress
• Provide administrative support to management and project teams
• Perform other duties as assigned

Benefits

• Competitive Pay
• Company 401K plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed