Administrative Assistant - Liliuokalani Center

Liliuokalani Trust • Honolulu, HI

4d

About The Position

The Administrative Assistant position is responsible for supporting the overall administrative operations of the Liliʻuokalani Center, including managing office systems, supplies, and reception services. This role coordinates scheduling and communications for executives, directors, team members, and youth participants, and assists with documentation, data management, and internal communications. The position also plays a key role in customer service, event coordination, and light financial tasks to ensure efficient and effective day-to-day operations of the Center.

Requirements

• Minimum 1-3 years of experience in managing an office
• Strong management, administrative, organizational, interpersonal, verbal communication, and writing and presentation skills are required
• Must have proven and strong leadership skills
• Proficient in Word, Excel and PowerPoint
• Excellent verbal and written communication skills

Nice To Haves

• Associates and or Bachelor’s Degree or equivalent experience perfferred

Responsibilities

• Manages office supplies and inventory; maintains a clean, organized, and welcoming workspace; handles incoming and outgoing mail and packages.
• Coordinates and schedules meetings, appointments, and travel arrangements for executives, directors, staff, and youth participants at Liliʻuokalani Center.
• Answers and directs phone calls, emails, and other communications; supports updates and maintenance of the LC intranet and internal communications systems.
• Prepares and edits documents such as meeting minutes, reports, presentations, and forms; ensures accurate document retention and filing systems for easy retrieval.
• Provides administrative support including data entry, assistance with the annual report and budget, and oversight of office equipment maintenance and usage.
• Greets and assists visitors; responds to inquiries and resolves issues with professionalism and discretion, particularly when handling sensitive information.
• Assists in organizing and coordinating internal and external events, meetings, and conferences for LC leadership, staff, and youth.
• Processes invoices, tracks expense reports, and assists with basic bookkeeping and financial documentation related to administrative operations.
• Contributes to the Trust’s success by accepting new assignments, helping team members, learning new skills, and striving to improve team and organization results.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree