Administrative Assistant

REHAU•Leesburg, VA

1d•Onsite

About The Position

REHAU Building Solutions is a leading international polymer manufacturer, is seeking an ambitious, experienced Administrative Assistant , for its Water Technologies located at our Head Office in Leesburg, VA. Job Description: The Administrative Assistant will play a crucial role in ensuring the efficient operation of our office. This position involves a variety of administrative and receptionist duties, including providing support of executive schedule/calendars, handling correspondence, assisting with data organizing/filing, and providing support for meetings and key visitors to both the office and the plant. Additionally, the role includes specialized tasks such as managing subscriptions and memberships, facilitating vendor payments, and supporting various cross-functional approval and reporting processes.

Requirements

Proven experience as an administrative assistant
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Familiarity with office equipment
Strong organizational and time-management skills
Excellent verbal and written communication skills
Ability to handle multiple tasks and prioritize effectively

Nice To Haves

Experience with document management systems is a plus
Knowledge of subscription and membership management is desirable
Familiarity and/or experience with SAP ERP systems is beneficial

Responsibilities

General Administrative Duties:
Answering and directing phone calls
Greeting and assisting visitors
Assisting with the use of SignNow for document signing and management
Handling incoming and outgoing mail and packages
Maintaining organized filing systems
Scheduling and coordinating meetings and appointments
Specialized Tasks:
Supply chain and Purchasing team support
Managing and processing STOs (Stock Transfer Orders), PRPs (Purchase Requisition Proposals), POs (Purchase Orders), and GRs (Goods Receipts)
Facilitating the approval process for these documents
Shipping / Receiving:
Coordinating shipping and receiving activities
Ensuring accurate documentation and tracking of shipments
Credit card reconciliation:
Reconciling Purchasing Card transactions
Ensuring accuracy and compliance with company policies
Meeting / Key Visitor Hosting Support:
Arranging lunches and room bookings for large meetings
Providing hospitality support for key visitors
Manage Subscriptions / Memberships:
Overseeing subscriptions and memberships (e.g., Dodge, MasterSpec, CBE, ASHRAE)
Facilitating the processing of payments and invoices
PowerPoint Presentation Support:
Enhancing and polishing PowerPoint presentations for various meetings and events