Administrative Assistant

Carlton Fields • Tampa, FL

12d

About The Position

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.
Carlton Fields is seeking an Administrative Assistant for its Tampa office.

Requirements

• Minimum of 3 years of experience as an administrative assistant with a focus on litigation and administrative tasks.
• Candidates must be proactive, a strong team player, detailed oriented, flexible and demonstrate excellent technical, organizational and communication skills.
• Proficiency in using Microsoft Word, Excel, and Outlook is required
• Experience with electronic document management systems (IManage experience is preferred).
• Ability to multi-task and prioritize tasks based on the practice group’s business needs and deadlines is essential.

Responsibilities

• Assist with the electronic preparation and submission of new client business intake processes, and follow through with a sense of urgency until completion
• Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor invoices
• Perform electronic filings in Federal and Florida State Courts, and with the American Arbitration Association as needed
• Assist with uploading and saving of emails and documents into the firm’s electronic document management system (IManage), while adhering to the practice group protocols for the naming of saved documents
• Assist with attorneys’ calendaring and calendar invites
• Provide backup overflow support and coverage for the practice group legal administrative assistants
• Assist with scanning and copying

Benefits

• Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.
• Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans.
• The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed