Full Time - Administrative Assistant of Adult Day Health Care - Inwood

Sun River Health•Bronx, NY

4d•$22 - $25

About The Position

Description Summary: Assist all office operations, including attendance and payroll functions, electronic and paper filing systems, office equipment and supplies, workflow and productivity of support staff, supporting client events, processing of invoices, and the provision of billing documentation to finance personnel. Provides administrative and secretarial support to the Clinical Director. Responsibilities: Develop and maintain organized and user-friendly paper and electronic filing systems, including census reports and DOH AIDS Institute Reports. Assure adequate inventory of and appropriate distribution of MetroCard's, reconciling usage with Finance. Monitor the operation of office equipment, such as computers, photocopy and fax machines and other office equipment, and initiate service requests Verify the accuracy of all vendor invoices received for ADHC, supplies, equipment and services. Schedule and cancels and follow up on department meetings, conference calls, events and appointments. Develop and maintain written procedures, subject to approval of Clinical Director or designee. Maintain an up-to-date written telephone directory for all ADHC personnel agency wide. Transcribe, prepare, type and distribute business documents including but not limited to memos, correspondence, reports, proposals, presentations, policies, procedures and meeting minutes utilizing Microsoft Office Suite computer programs. Oversee peer stipend worker program including day to day supervision as well as payroll processing for any given cycle. Execute special projects as directed by the Clinical Director. Relation to Mission The mission of Sun River Health is to increase access to comprehensive primary and preventive health care and to improve the health status of our community, especially for the underserved and vulnerable. Equal Employment Opportunity Sun River Health provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual preference, or non-disqualifying physical or mental handicap or disability in each aspect of the human resources function. Americans with Disabilities Act Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law. Job Responsibilities The following statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of the position. Sun River Health may change the specific job duties with or without prior notice based on the needs of the organization.

Requirements

Education: High School Diploma
Job Type: Full Time

Responsibilities

Develop and maintain organized and user-friendly paper and electronic filing systems, including census reports and DOH AIDS Institute Reports.
Assure adequate inventory of and appropriate distribution of MetroCard's, reconciling usage with Finance.
Monitor the operation of office equipment, such as computers, photocopy and fax machines and other office equipment, and initiate service requests
Verify the accuracy of all vendor invoices received for ADHC, supplies, equipment and services.
Schedule and cancels and follow up on department meetings, conference calls, events and appointments.
Develop and maintain written procedures, subject to approval of Clinical Director or designee.
Maintain an up-to-date written telephone directory for all ADHC personnel agency wide.
Transcribe, prepare, type and distribute business documents including but not limited to memos, correspondence, reports, proposals, presentations, policies, procedures and meeting minutes utilizing Microsoft Office Suite computer programs.
Oversee peer stipend worker program including day to day supervision as well as payroll processing for any given cycle.
Execute special projects as directed by the Clinical Director.