Administrative Assistant

Bens Bells Project•Tucson, AZ

54d•Onsite

About The Position

The mission of Ben’s Bells is to inspire, educate, and motivate people to realize the impact of intentional kindness and to empower individuals to act according to that awareness, thereby strengthening ourselves, our relationships, and our communities. Recent research demonstrates that kindness benefits our physical and mental health and that recognizing kindness in others increases a person’s happiness and satisfaction. But just as solving a calculus problem requires advanced math skills, the challenges of daily life require advanced kindness skills. By focusing on kindness and being intentional in our personal interactions, we can improve our ability to connect. For more information on the organization, visit www.bensbells.org . Position Summary Reporting to the Co-Executive Director, the Administrative Assistant will provide administrative support with a strong data entry focus across kindness education programming, community education, and donations/donor stewardship. This position will also support Marketing & Events as needed.

Requirements

1 year of administrative experience
Proficient in Microsoft Word & Excel, database experience preferred
Personal qualities of kindness, integrity, credibility, and commitment to the mission of Ben’s Bells
Demonstrated excellence in organizational, time management, and communication skills with close attention to detail
Occasional need to be available for early morning, evening, and weekend activities
Excellent customer service and interpersonal skills
Ability to manage multiple projects independently and simultaneously
Self-directed and self-motivated

Nice To Haves

Bilingual skills preferred but not required

Responsibilities

Track and record donor information in the donor database (Bloomerang)
Maintain the accuracy of the donor database (de-duping records, updating contact details, etc.)
Create pledges and record payments for paid programming (speaking engagements, off-site events, etc.)
Manage Electronic Funds (EFT) donations
Deposit entry and filing
Meet the end of month / general deadlines for data entry and ensure accuracy for reporting to the external accounting team
Generate database reports for internal use as needed, including mailing campaigns and campaign strategy
Generate monthly tax letters
Coordinate monthly gratitude initiatives with Co-Executive Directors and the Board of Directors
Maintain records of program and partnership activities
Maintain records for the Belling program
Monitor Kind Campus registration and manage/record registrations
Track and distribute program and demographic data for monthly board reporting
Assist with the annual auction, including procurements of items via phone calls, emails, and item pickup, as well as packaging of items and data entry in auction software.
Manage shipping for Annual Appeal donor gifts
Manage shipping for donor incentive gifts (including monthly and annual giving)
Support Millions for Tucson mailings (ticket mailings)
Assist at events as needed