Administrative Assistant

Herzog•Austin, TX

17d•Onsite

About The Position

Herzog Transit Services, Inc. is currently seeking a qualified Administrative Assistant to provide administrative assistance for the Maintenance of Equipment department in Austin, TX to join our team. Duties and Responsibilities: This is a non-exhaustive overview of the job duties for this position. Maintain daily reporting records and (HOS) hours of services record and files. Compiles, reviews, keys, and updates data using database and excel spreadsheets. Maintains and audits information to generate accurate reporting for daily, weekly & monthly reports. May perform a variety of routine clerical duties such as typing, scanning, sending emails, copying data, record keeping, preparing correspondence, filing, preparing reports using a computer, and operating office machines. Must be proficient on the computer, with Microsoft Word & Excel, and scheduling and maintaining calendars. Assume responsibility for coordinating maintenance of office equipment, including computers, copy machines and fax machines. Able to set up and maintain ordering supplies and parts, and scheduling vendors. Answer incoming calls and take messages and respond to company questions and requests for information. Provides administrative support to Maintenance of Equipment Department. Compiles, sorts, and files documents, such as invoices, work orders, etc. Using company vehicle, Deliver and pick up parts and materials from various vendors. Perform all duties in conformation with appropriate safety policies and procedures. Perform all clerical functions, operate all equipment and complete other duties as assigned by supervisory personnel necessary to support the Mechanical Department. Track the calibration of measuring instruments and tools. Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position. Regular and predictable attendance and punctuality are a requirement for this position. Other duties as assigned.

Requirements

High School diploma or equivalent.
Three years’ experience
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
Must have an understanding of basic mathematics
Must possess good communication skills (verbal and written)
Required to make logical choices and/or drawing logical conclusions
Must be able to multitask
Subject to pre-employment background check and motor vehicle report review.
Subject to pre-employment physical, medical evaluation, and drug screen
Successfully complete and maintain any required safety certification and testing on an annual basis.
Must successfully pass color/vision examinations as required by the position.
Must be able to hear and distinguish auditory signals as required by the position.

Responsibilities

Maintain daily reporting records and (HOS) hours of services record and files.
Compiles, reviews, keys, and updates data using database and excel spreadsheets.
Maintains and audits information to generate accurate reporting for daily, weekly & monthly reports.
May perform a variety of routine clerical duties such as typing, scanning, sending emails, copying data, record keeping, preparing correspondence, filing, preparing reports using a computer, and operating office machines.
Must be proficient on the computer, with Microsoft Word & Excel, and scheduling and maintaining calendars.
Assume responsibility for coordinating maintenance of office equipment, including computers, copy machines and fax machines.
Able to set up and maintain ordering supplies and parts, and scheduling vendors.
Answer incoming calls and take messages and respond to company questions and requests for information.
Provides administrative support to Maintenance of Equipment Department.
Compiles, sorts, and files documents, such as invoices, work orders, etc.
Using company vehicle, Deliver and pick up parts and materials from various vendors.
Perform all duties in conformation with appropriate safety policies and procedures.
Perform all clerical functions, operate all equipment and complete other duties as assigned by supervisory personnel necessary to support the Mechanical Department.
Track the calibration of measuring instruments and tools.
Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position.
Regular and predictable attendance and punctuality are a requirement for this position.
Other duties as assigned.