Administrative Assistant

GE Aerospace • Huntsville, AL

45d • Onsite

About The Position

Summary: Enable the Executive Site Leader and site leadership team to deliver on SQDC priorities through proactive administrative, coordination, and communication support. This role emphasizes high integrity, stakeholder partnership, vendor relationship management, event/catering logistics, support for Employee Resource Groups (ERGs), and site employee engagement initiatives—reflecting our Behaviors of Respect for People, Continuous Improvement, and Customer-Driven execution. Job Description Responsibilities Calendar, Meetings, and Cadences Manage complex calendars; schedule and prepare materials for daily/weekly/monthly operating cadences and reviews. Plan site visits and team events; arrange travel and expenses per policy. Communication and Stakeholder Support Draft, proof, and distribute executive communications and site-wide updates. Serve as point of contact with internal/external stakeholders; triage and escalate as needed. Relationship and Vendor Management Manage vendor relationships and performance. Track vendor deliverables and drive timely follow-up and issue closure. Catering and Event Support Plan and execute on-site food vendors and catering. Manage menus, dietary needs, headcounts, setup/breakdown, delivery timing, and reconciliation. Ensure compliance with site safety, security, and food handling policies. Employee Engagement Support Support site employee engagement initiatives (recognition, milestones, wellness, culture, volunteer events). Partner with HR, Communications, and Employee Resource Group leaders to align with site goals, budgets, and policies. Procurement and Records Process requisitions/POs; support basic budgeting/expense reports and records retention. Confidentiality, Compliance, and Integrity Handle sensitive information with discretion; uphold data privacy, export control, and ethics policies.

Requirements

• Associate’s degree (or high school diploma/GED)
• Experience supporting senior leaders in a fast-paced operations or manufacturing environment.
• Strong organization, prioritization, and follow-through; adept at managing competing deadlines.
• Excellent written and verbal communication; high integrity, professional judgment, and confidentiality.
• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel) and collaboration tools.
• Familiarity with basic lean concepts (standard work, action planning) and willingness to learn.

Nice To Haves

• 6+ years in relevant administrative roles
• Experience in aerospace/manufacturing operations.
• Experience coordinating executive events, customer visits, ERG activities, employee engagement programs, and catering logistics.

Responsibilities

• Manage complex calendars; schedule and prepare materials for daily/weekly/monthly operating cadences and reviews.
• Plan site visits and team events; arrange travel and expenses per policy.
• Draft, proof, and distribute executive communications and site-wide updates.
• Serve as point of contact with internal/external stakeholders; triage and escalate as needed.
• Manage vendor relationships and performance.
• Track vendor deliverables and drive timely follow-up and issue closure.
• Plan and execute on-site food vendors and catering.
• Manage menus, dietary needs, headcounts, setup/breakdown, delivery timing, and reconciliation.
• Ensure compliance with site safety, security, and food handling policies.
• Support site employee engagement initiatives (recognition, milestones, wellness, culture, volunteer events).
• Partner with HR, Communications, and Employee Resource Group leaders to align with site goals, budgets, and policies.
• Process requisitions/POs; support basic budgeting/expense reports and records retention.
• Handle sensitive information with discretion; uphold data privacy, export control, and ethics policies.

Benefits

• GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing.
• Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services.
• Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants.
• Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree