Administrative Assistant

ExtensisHR • Bronx, NY

3d • $23 - $25

About The Position

We are a fire protection contractor headquartered in Bronx, NY. At Allstate Sprinkler Corp, our mission is to build a distinguished and financially strong organization whose high standard of excellence is embraced by employees, clients and the community we serve. Who You Are We are seeking a highly organized and detail-oriented Administrative Assistant to support daily operations for our growing Fire Sprinkler & Life Safety company in the Bronx. This role is critical to ensure our field teams are properly scheduled, customer permits are maintained and compliant, and internal operations run smoothly. The ideal candidate thrives in a fast-paced construction/service environment, communicates effectively with field employees and customers, and has strong Excel skills for tracking permits, schedules, and reporting.

Requirements

• 2+ years of administrative experience (construction or service industry preferred)
• Strong proficiency in Microsoft Excel (pivot tables, formulas, tracking sheets)
• Excellent organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Experience working with field employees or technicians preferred

Nice To Haves

• Familiarity with NYC permitting processes or FDNY compliance is a plus

Responsibilities

• Coordinate and schedule field technicians for inspections, service calls, and installations
• Communicate daily with field employees to confirm assignments, job status, and documentation
• Track and manage customer permits to ensure compliance with NYC and FDNY regulations
• Prepare, update, and maintain Excel spreadsheets for scheduling, permit tracking, and reporting
• Assist with filing permits and supporting documentation with local agencies
• Maintain organized digital and physical records
• Answer phones and respond to customer inquiries in a professional manner
• Support project managers and leadership with administrative tasks as needed
• Monitor job progress and ensure paperwork is completed and submitted on time

Benefits

• Medical, Dental, Vision Insurance
• PTO & Holidays
• A stable company, in business 50 years.
• Pay rate: $23-$25 per hour.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees