Administrative Assistant (Req ID 17529, Days)

Pacific Coast Building Products•Clay, NY

6d•$20 - $22•Onsite

About The Position

Basalite Building Products, LLC is one of the largest manufacturers of concrete masonry products in the Western United States. Product lines include structural block, interlocking paving stones, engineered wall systems, retaining walls, ornamental and garden products, and a full range of sack goods. We are a proud member of the Pacific Coast Building Products Family of Companies. POSITION SUMMARY: Under the supervision of the Accounting and Admin Manager, this position supports the office and plant in all areas of posting production data and sales order into various computer programs. Takes and delivers messages; provides information to callers. Types and proofreads correspondence generated by management and other staff, and researches and compiles special reports. Performs other related duties as assigned. Is responsible for supporting and demonstrating the Core Values of Integrity, Safety, Respect, Customer Focus, Quality, Innovation and Financial Success. Performs other related duties as assigned. SUPERVISION RECEIVED: General ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High School Diploma or equivalent education and experience.
Ability to communicate with employees, peers, subordinates, management, customers, outside agencies, etc.
Must be familiar with Microsoft Office, Outlook, Excel, and Word.
Operating knowledge of basic office equipment to include calculator, computer, copy machine, document scanner, fax machine, postage machine, telephones and two-way radio.
Regular and Predictable attendance is required.

Responsibilities

Answers telephone calls and refers calls to appropriate staff in the office and warehouse.
Answers routine questions from plant employees.
Greets and answers questions from visitors.
Maintains radio / PA dispatch for entire plant.
Enters sales orders into SAP and excel.
Prepares reports as necessary.
Types correspondence generated by management and other staff.
Sends and distributes incoming faxes.
Sorts and distributes incoming mail.
Maintains files for correspondence.
Maintains inventory and purchases office supplies as needed for entire plant.
Orders forms, stationery, business cards, etc. as needed by management personnel.
Organizes plant tours and lunches for visitors.
Performs all other duties and responsibilities assigned from time to time by the company or its designated representative.
Abides by all safety rules set forth by the company and governmental regulatory agencies; and ensures that hazardous conditions are reported and corrected.
Regular and Predictable attendance is required.