Administrative Assistant

Volunteers of America Los Angeles•Los Angeles, CA

4d•$21 - $22•Onsite

About The Position

VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org. JOB SUMMARY AND PURPOSE The Admin Asst I provides general office support, and acts as the office receptionist and telephone screener. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.

Requirements

Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
High School Diploma or Equivalent
2 years of office and/or clerical experience; coursework or a formal degree or certification in Business Administration or related discipline can be combined with relevant experience to meet the time requirement

Nice To Haves

Knowledge of nutrition practices and allergy restrictions/food substitutions.
Knowledge of CA driving laws.
Promotes nutrition curriculum, activities, and initiatives.
Bilingual English and Spanish (written and verbal).
Associate of Arts degree in Business Administration or Management Science. (Years of experience may be substituted for the education requirement on a year-to-year basis.)

Responsibilities

General office duties
Filing and assisting other office staff when required.
Prepares client and worker folders, record files, and general filing of records and documents.
Coordinates staff training and administrative events.
Participate and assist in organizational functions and events.
Database entry as directed.
Orders office supplies, type, create, and mail correspondence.
Answers telephone, e-mails, and replies to questions accordingly.
Maintains informational and/or operational documents.
Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public.
Services for this position must be provided on-site.
As a result, the position requires incumbents to report to work on-site each day of active employment
General filing
Prepare client and worker folders
Restock supplies
Receptionist for office
Assists with service hour billing
Coordinates staff training and administrative events
Other duties as required and may be subject to change
As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.