Administrative Assistant

Nassal Holdings•Orlando, FL

9h•Onsite

About The Position

At Nassal/nFusion, a part of the PCL family of companies, you’re not joining a workforce, you’re joining a team that’s shaping what’s next. We pride ourselves on creating an environment where you’re a valued member of our community. We don’t just build projects; we build futures, and we want you to be a vital part of ours. We're also looking at what's next for you and how we can help you build a career you're proud of. Here's how a(n) Administrative Assistant for our Nassal office contributes to our team: Responsibilities Supports day-to-day operations by performing administrative tasks for the Health, Safety, and Environment manager, department, or team. Develops and maintains customer-focused relationships with all stakeholders. Answers telephone calls and takes messages for manager, department, or team members. Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office. Manages email and calendars on behalf of others. Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information. Arranges travel, hotel, and car reservations and preparing travel itinerary. Orders office supplies for department as requested. Supports mail distribution and courier requests. (if applicable). Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable). Mentors and coaches entry level administrative support staff. (if applicable)

Requirements

High school diploma.
Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
3 years of experience as an administrative assistant.
Excellent verbal, written and interpersonal communication skills.
Ability to prioritize tasks and adapt to change.
Ability to act with discretion when handling confidential information.
Ability to effectively handle difficult situations and remain calm under pressure.
Ability to develop and maintain effective stakeholder relationships.
Ability to create, edit, proofread, and format documents/presentations.
Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Responsibilities

Supports day-to-day operations by performing administrative tasks for the Health, Safety, and Environment manager, department, or team.
Develops and maintains customer-focused relationships with all stakeholders.
Answers telephone calls and takes messages for manager, department, or team members.
Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
Manages email and calendars on behalf of others.
Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
Arranges travel, hotel, and car reservations and preparing travel itinerary.
Orders office supplies for department as requested.
Supports mail distribution and courier requests.
Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.
Mentors and coaches entry level administrative support staff.