Administrative Assistant (West Palm Beach, FL)

BGE•Frisco, FL

1d•Onsite

About The Position

BGE, Inc. is a nationwide civil engineering consulting firm offering diverse career opportunities in a wide range of disciplines for public and private infrastructure projects. The company provides services in civil engineering, planning, landscape architecture, construction management, survey and environmental services for public and private clients. BGE emphasizes a comprehensive benefits package, professional career resources, competitive work-life balance programs, and robust career growth guidance, including organization-wide leadership and mentorship programs. The company's culture is built on core values of integrity, commitment, respect, and excellent reputation, aiming to serve clients, community, and employees.

Requirements

Minimum of 2 years administrative experience
Proven ability to work with limited supervision
Exhibits a professional and welcoming front office presence
Must have excellent time management skills, and ability to coordinate with all levels of staff and handle multiple tasks
Strong proof reading and editing skills and grammar
Proficient in Word, Excel, and Outlook
Dependability/Reliability is a must

Nice To Haves

Civil engineering office support experience
Experience working in the professional services industry

Responsibilities

Provide front desk administrative support to multiple departments within a Civil Engineering and Design firm
Greet clients, answer and appropriately direct a moderate amount incoming calls, and manage daily office operations
Coordinate new hires regarding office space, computer/phone equipment, and supplies
Oversees purchase of office supplies and overall front office activities
Coordinate food ordering, catering, and room settings (20-25 monthly)
Set up and clean-ups for breakfast, lunch, and office events
Make travel arrangements and conference reservations as needed (5-6 monthly)
Respond to inquiries and informational requests
Assist with composing, compiling, and binding marketing materials for project pursuits
Prepares FedEx, UPS, and other express carrier packages for shipment
Other duties as assigned and uses greater judgement and initiative to determine the approach or action to take in non-routine situations

Benefits

Outstanding health care
Generous 401(k) match
Professional career resources
Highly competitive work-life balance programs, including personal-time allowances, dependent care, and flexible Fridays
Unlimited sick leave
Floating holidays
Robust career growth guidance, including organization-wide leadership and mentorship programs
Merit-Based Bonus Compensation
Medical, Dental, Vision Insurance
BGE contributes to HSA on eligible plans
9 paid Holidays, including 3 Floating holidays
Personal Time Allowances
2 to 4 weeks of Vacation, depending on experience-level. Unused vacation carries over to the next year.
"Unlimited" Sick Days
Mentorship Program
Employee Referral Program that pays you for bringing great people into the BGE family