Administrative Assistant, Service Dept.

CAMPBELL OIL COMPANY INC • Elizabethtown, NC

2d

About The Position

The Administrative Assistant provides essential support to ensure efficient operation of the office. This role involves managing administrative tasks, coordinating communication, and assisting team members with various projects. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills to contribute to a positive work environment. A detailed Job Description will be available when you begin employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Begin building your career and apply now for these great benefits!

Requirements

• Minimum 3 years’ experience in administrative duties
• Valid NC Driver's License
• Excellent communication and organizational skills
• Possess advanced analytical skills
• Experienced computer skills working in Excel
• Commitment to Excellence and holding team to highest standards
• Team player that enjoys collaborating with coworkers
• Advanced Microsoft Excel skills, proficiency with computers.
• Experience with other financial systems.

Responsibilities

• Billing
• Invoicing all service work orders
• AR (In Emailing work order copies to appropriate personnel concerning tank sets, pickups, or movements
• Adding/moving tank assets in E3
• Adding maintenance notes into truck repair software
• Coding and scanning vendor invoices
• Managing the Purchase Order Spreadsheet
• Contacting vendors for invoices as needed
• Managing Truck Service alerts and PM schedules with division managers
• Sending out monthly reminders “Refueler” Truck Maintenance log management
• Keeping up with movements PM Schedules
• Assisting with Month End Inventory counts and reconciliations
• Tracking down missing items
• Bi-Weekly aviation filter counts as needed
• Spot checking higher priced items

Benefits

• Family first atmosphere
• Benefits to fit your needs: Medical, Dental, Vision, Life, Disability, 401k
• Competitive Total Compensation Plans with 401k match
• Paid time off in your first year
• Team first environment
• Paid Gym Memberships
• Remote work in select roles
• Monthly teambuilding exercises
• Everyday Pay if needed
• Flexible Schedules for attending family events
• Professional Training
• Advancement opportunities
• Leadership Training

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed