Administrative Assistant

York Spaces Systems • Denver, CO

5d • Onsite

About The Position

We are seeking a full-time Front Desk Administrative Assistant to provide essential support to the Office Manager and administrative team by coordinating daily office operations, managing front desk responsibilities, and ensuring a professional and welcoming environment. This is an in‑office position, Monday–Friday, 8:00 A.M.–5:00 P.M., located at our downtown office on the MSU campus. Occasional travel to our additional downtown and Greenwood Village locations may be required to support business needs.

Requirements

• 1+ years of administrative or customer service experience in a professional setting
• Working knowledge of office management practices, administrative procedures, and basic office equipment
• Strong interpersonal skills, and a positive, service‑oriented attitude
• Ability to represent the organization with professionalism
• Proficiency in MS Office applications, particularly Outlook, Excel, and Teams
• Self‑motivated with the ability to work independently and anticipate needs
• Exceptional time management, organization, and multitasking abilities
• Flexibility to adapt to evolving responsibilities in a fast‑growing company
• High school diploma or GED

Responsibilities

• Serve as the primary front desk presence and first point of contact for employees, guests, and vendors
• Maintain a clean, organized, and professional reception area and meeting spaces
• Monitor and replenish office supplies; maintain accurate inventory records
• Greet and check in visitors in accordance with export compliance and security procedures
• Prepare meeting rooms, including setup and post‑meeting cleanup
• Receive, sort, and distribute mail and packages; coordinate inter‑office deliveries as needed
• Assist the Office Manager with special projects, company events, and operational initiatives
• Support scheduling needs, including calendar coordination and conference room bookings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED