Administrative Assistant (Contact)

Atrium Works•Boston, MA

4d•$36 - $40

About The Position

The Administrative Assistant provides high level administrative support in an efficient, professional manner. Responsibilities include stabling work flow priority based on assessment of tasks and consideration of interdepartmental needs. The work is generally non-routine in nature, and is performed using individual discretion under minimal supervision. The Administrative Assistant interacts with both internal and external contacts to coordinate the accomplishment of departmental business needs.

Requirements

Proven ability to establish own priorities
Effectively manages multiple tasks
Adapts to changing priorities and needs quickly and effectively
Demonstrates advanced computer skills in order to fulfill responsibilities
Proven ability to solve routine problems within a widely defined set of guidelines
Demonstrates ability to follow complex and detailed instructions, both written and verbal
Possesses strong interpersonal skills, highly motivated behavior and good documentation habits
Exercises independent judgment to optimize internal processes and procedures
Demonstrates excellent communication, verbal and written, and interpersonal skills
Demonstrates advanced proficiency in Microsoft Office Suite
Provides guidance to more junior administrative staff
Displays ability to independently interpret policies and solve non-routine, complex issues
Possesses thorough understanding of departmental and company policies and procedures
S. Diploma, A.A. or A.S. and 4 — 8 years of relevant work experience, or A. (or equivalent degree) and 3 — 6 years of relevant work experience

Responsibilities

Prepares and processes departmental paperwork, including non-routine correspondence, complex presentations, and detailed reports requiring analysis of data
Initiates administrative procedures for department
Coordinates, schedules and manages travel, meetings, seminars series, speaking engagements and conferences for most senior members of department
May track and distribute updated “time-off” schedules
Handles details of a confidential and critical nature
Reviews and edits departmental documents for grammar, style and formatting
Ensures the accurate filing and tracking of all departmental documentation, including memos, correspondence, presentations and reports
Prepares reports and statistics based on information compiled from various sources on a regular basis
Prioritizes and manages manager’s schedule to include conferences, speaking engagements, travel, and daily meetings
Independently coordinates multiple on-going conferenced for departmental staff
Plans, schedules and coordinates departmental off-site meetings and events
Represents head of department and department staff to internal and external clients
Regularly interacts with internal and external contacts to coordinate department/manager business needs
May supervise other administrative staff
Performs other duties as assigned.