Administrative Assistant

TekniPlex

26d•$18 - $25

About The Position

The Administrative Assistant will provide clerical and administrative support to the Plant Manager, and Leadership team as needed. Responsibilities include maintaining employee files, records, and training data, with occasional handling of confidential materials. The role also involves answering general questions, demonstrating basic business knowledge, and offering receptionist support as needed. This role will require 28 to 32 hours per week. The pay range for this role is $18.05 to $24.81 per year. This is paid based on experience.

Requirements

At least 3-5 years of relevant practical experience, preferably in prior administrative position
Must have a high school diploma or GED
Proficient in procurement, inventory, basic accounting standards and office administrative procedures with knowledge of use and operation of standard office equipment
Must be proficient in proper grammar and punctuation in Microsoft Suite products
Demonstrates a high level of confidentiality
Ability to be assertive and work with little supervision

Responsibilities

Arranges for equipment maintenance of copiers, telephone systems as well as monitor and order office supplies for existing and new hires as needed
Responsible for visitor and vendor management
Responsible for the dispersion of incoming/outgoing mail to and from the facility to ensure it gets to the proper recipient timely.
Organizes and maintains file system, and files correspondence and other records. Retrieves files as needed.
Assisting in the coordination of the various plant events, including, but not limited to: Safety week, Holiday Lunch, Company Picnic, etc.
Maintain communication and correspondence with employees to include compliance Safety postings, bulletins boards, and flyers.
Prepares, coordinates, and manages safety training files such as new employee’s safety onboarding schedule, employee listings on training matrix and attendance sheets.
Supports weekly, monthly, yearly, and ad hoc reporting on plant hours worked, Overtime, PTO time and preparing spreadsheets, or as requested by plant leadership.
Providing weekly hours worked for temporary staffing companies
Assist HR Manager with paperwork transactions, record keeping, preparing and department materials
Manage uniform process with our 3rd party supplier
Assist HR Manager with arranging employee’s appointments to include but not limited to hearing tests appointments with occupational clinic, ordering supply and materials like Protective Personal Equipment (PPE) like prescription safety glasses, etc.
Assist HR Manager when needed with candidates’ professional reference checks, scheduling job interviews and coordinating new hires, safety trainings, and other type of trainings as necessary.
Additional duties as assigned
Ensuring the housekeeping in the immediate and surrounding work area is maintained or improved to the highest level possible.
Consistently wears personal protective equipment when applicable
Participates in safety-based training provided by the company or recommended by the company.
Create and Initiate purchase orders to vendors
Update safety documents and data with guidance from others