Administrative Assistant

AB Facility Services • Washington, DC

34d

About The Position

The Administrative Assistant provides essential administrative and operational support to ensure efficient daily office operations. This role serves as a central point of communication, supporting staff and management by coordinating office communications, managing timekeeping and expenses, assisting with dispatching activities, and supporting employee onboarding.

Requirements

• High school diploma or equivalent required
• 1–3 years of administrative experience preferred
• Proficiency in Microsoft Excel, OneDrive, and Microsoft Teams required
• Strong organizational, communication, and multitasking skills
• Experience with timekeeping, expense tracking, or dispatch systems preferred
• High attention to detail and ability to meet deadlines

Responsibilities

• Serve as the primary point of contact for internal and external communications
• Answer, route, and respond to calls, emails, and general inquiries in a professional manner
• Maintain organized records and documentation
• Track employee timekeeping records and ensure accuracy
• Assist with payroll preparation by reviewing and submitting time and attendance data
• Follow up with employees and supervisors regarding missing or inaccurate time entries
• Collect, review, and process employee expense reports
• Ensure expenses comply with company policies
• Maintain accurate expense records and assist with reconciliation
• Coordinate and dispatch personnel, drivers, or service teams as needed
• Monitor schedules to ensure coverage and efficient operations
• Communicate changes or updates promptly to all affected parties
• Assist with onboarding new hires, including paperwork, system access, and orientation scheduling
• Coordinate with HR and management to ensure a smooth onboarding experience
• Maintain employee onboarding records and checklists
• Maintain office supplies and equipment
• Assist with filing, data entry, and report preparation
• Support management with additional administrative tasks as needed

Benefits

• Medical, dental, and vision insurance plans to keep you and your family healthy.
• 401(k) plan with company match to help you build your future.
• PTO and holidays
• Opportunities for training, certifications, and career growth.
• Collaborative culture that values your input and encourages innovation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED