Administrative Assistant

NBCUniversal • New York, NY

19d • $60,000 - $80,000 • Hybrid

About The Position

The Administrative Assistant will perform a broad range of activities for two HR executives at NBCUniversal, supporting both the SVP for Global HR Ops & Data Analytics and the SVP for Global Rewards & Global Mobility. This position will be responsible for providing administrative support, including calendar management, planning and setting up meetings, and providing day to day office support as needed.

Requirements

• Bachelor’s degree
• 1+ year of administrative experience demonstrating proficiency in Microsoft Excel, Outlook, and PowerPoint

Nice To Haves

• Exceptional follow-through and attention to detail
• Extremely flexible, highly organized, and able to easily shift priorities
• Ability to quickly and accurately answer employee questions
• Ability and willingness to take on the administrative duties, heavy workflow processing
• "Customer service" minded professional
• Exceptional communication skills, with the professional savvy of communicating at all levels

Responsibilities

• Provide administrative support to the SVP for Global HR Ops & Data Analytics and the SVP for Global Rewards & Global Mobility including travel arrangements, answering phones, maintaining calendars, expenses, etc. This includes creative comprehensive and detailed itineraries.
• Schedule meetings, maintain distribution list, shared drives, etc.
• Handle general office and administrative tasks; assist other members of the department; provide back up for co-workers
• Provide and assist with maintenance requests and upkeep of pantry room and office floor
• Manage complex schedule and coordinate meetings with internal and external parties utilizing multiple calendars; determine importance of meeting requests and schedule accordingly
• Plan and implement logistics for meetings and events, including room reservations and technology set-up, preparation of agendas, communicating/following up with attendees
• Handle correspondence including typing and drafting letters, memos and business documents
• Assist with the creation of presentation materials for senior executives
• Order and maintain subscriptions and supplies
• Track department budget expenses including processing invoices, monthly reconciliation, maintaining invoice log, and follow- up
• Maintain and update departmental org charts
• Manage special projects as designated, specifically dealing with administrative and coordination matters

Benefits

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees