Administrative Assistant

Senior Helpers - Corporate•Farmers Branch, TX

46d•$18 - $22•Onsite

About The Position

Looking to grow your career in a professional, fast-paced office environment? Altocare is seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day operations and help keep our team running efficiently. This is a great opportunity for someone who enjoys staying organized, takes initiative, and is eager to build valuable business and administrative skills within a supportive and mission-driven organization. In this role, you’ll be at the center of the office—helping create a smooth, organized, and welcoming environment while supporting leadership and multiple departments.

Requirements

2+ years of administrative or office management experience
Associate’s degree in business administration or a related field preferred; additional experience may be considered in place of education
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Working knowledge of office equipment (e.g., printers)
Strong customer service orientation
Exceptional attention to detail and organizational skills
Excellent interpersonal and communication skills
Ability to effectively prioritize and manage multiple tasks
Experience with ordering supplies and coordinating vendors
Experience managing meetings and events, including logistics and scheduling
Ability to sit for extended periods of time
Ability to lift and transport moderately heavy objects, such as paper copier boxes and cases of water

Responsibilities

Oversee all functions related to the reception area and overall office operations
Manage office and snack supplies, including ordering, tracking, expense reporting, and storage
Coordinate facility needs, including communication with building management and external vendors
Handle all mail and shipping (USPS, UPS, FedEx, etc.)
Provide administrative support across departments as needed
Draft internal communications, emails, letters, and responses to inquiries from clients and vendors
Serve as the primary point of contact for incoming calls, visitors, and correspondence
Coordinate meetings and special events, including logistics, food ordering, reservations, and room setup
Maintain and manage office equipment and supplies (e.g., printers, mail systems)
Coordinate business card orders for new hires and office needs
Manage calendar scheduling for the CEO
Perform other duties as assigned to support the needs of the office and team

Benefits

Competitive pay
Growth potential
Comprehensive Medical, Dental, Vision health insurance with a generous percentage paid by the company
Flexible Spending Account for health and dependent care
Company paid Life Insurance, AD&D, and Short-Term Disability
Competitive group rates for Voluntary Long-Term Disability
401k with excellent matching
Paid vacation, personal days, and holidays, including a paid day off for your birthday
Gym membership reimbursement
Education tuition reimbursement