Administrative Assistant

Atlas • Idaho Falls, ID

9d

About The Position

Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Denver, CO, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. Its no accident that Atlas creates a better experience for infrastructure and environmental projects. Its how we are built with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. Were just built to be better. We are a great company. We are seeking an Administrative Assistant to join our Idaho Falls, ID team! Come join us!

Requirements

• Proven experience as an Administrative Assistant, or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Experienced in Microsoft Power Automate and Microsoft Forms for streamlining workflows and data collection.
• Exposure to scheduling or dispatch software.
• Experience with report submittal, certification tracking, and digital document control.
• Familiarity with digital file systems, client portals, or compliance documentation.
• Discretion with sensitive data.
• Initiative to improve tracking or reporting systems.
• Team-player attitude with strong follow-through.

Nice To Haves

• Familiarity with engineering or construction environments.
• Experience with estimating project pricing is preferred.
• Experience in project-based environments such as engineering, construction, or technical services.

Responsibilities

• Answer and direct phone calls.
• Organize and schedule appointments with company software.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Benefits

• Atlas offers a comprehensive benefit program to meet the diverse needs of our employees. Depending on your employment status, Atlas benefits include health, dental, vision, life, AD&D, voluntary life / AD&D, disability benefits, leaves of absence, 401k, paid time off, paid holidays, employee assistance program, educational assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees