Administrative Assistant

Colliers Engineering & Design • Holmdel Township, NJ

22d • $20 - $29 • Onsite

About The Position

Take the next step in your career with Colliers Engineering & Design as an Administrative Assistant! Join us and play a pivotal role in supporting our growing Corporate Events Team in our Holmdel, NJ office.

Are you an organized, proactive, and detail-oriented individual with a passion for providing exceptional support? From managing day-to-day tasks to coordinating schedules and ensuring smooth communication across teams, you’ll have a direct impact on our team's success. If you thrive in a fast-paced environment, enjoy multitasking, and love to make things run efficiently, this is the perfect opportunity for you!

This is more than just an administrative role – it’s your chance to be part of a collaborative, growth-focused team. We offer a positive, engaging work environment where your contributions are valued and your career development is supported.

Apply today and take the next step in your career with Colliers Engineering & Design.

Requirements

• Associates/Vocational or related training education.
• 1-3 years of related office experience.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize and multi-task.
• Proficient in Microsoft Office Suite/O365 applications.
• Ability to problem-solve.
• Resourceful and proactive.
• Display professionalism in handling sensitive and confidential information.
• Ability to identify, analyze, communicate, and implement process improvements.
• Ability to support remote management and staff.
• Ability to read, write, and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
• Ability to multi-task in a fast-paced environment.

Nice To Haves

• Experience with EventCreate software a plus.

Responsibilities

• Perform scanning and filing duties.
• Assist Event Run of Show for all Corporate Events.
• Assist with event software.
• Processing and tracking of Regional Office Social Events.
• Tracking of receipts and assistance with monthly Event Concur Expense Reports.
• Compile monthly corporate and individual membership expirations and provide information to Event Team Business Partners.
• Follow and gather automatic payments for subscriptions.
• Preparation for internal corporate events and client receptions (name badges, tent cards, checklists, etc.).
• Meeting Minutes.
• Assistance with breakfast and lunch orders various meetings.
• Dinner reservations.
• Assist in preparing mail and outside packages for delivery. This may include shipping of conference materials to ensure timely delivery.
• Prepare, proof-red, finalize, and assist with agendas, memos, email correspondence with vendors and internal clients.
• Assist with BST, Concur, and Unanet tasks (timesheets, expenses, event set up as assigned.
• Assist with submitting and receiving deliverables via various processes and procedures.
• Complete additional tasks as needed.

Benefits

• At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
• This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
• We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees