Administrative Assistant

The Galman Group•Jenkintown, PA

About The Position

The Administrative Assistant is responsible for providing high-level administrative support at our Property Management Offices. The Administrative Assistant will be responsible for preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and answering questions as they relate to Galman Properties, Requirements Coordinate between maintenance, janitorial, and security staff regarding any requests or work orders. Assisting with all special projects or tasks as needed. Drafts and edits letters, reports, and other documents. Works with maintenance staff and outside vendors to ensure property management concerns are addressed Ensures that deadlines are met and adapts to changing priorities. Inputs and updates information in databases and spreadsheets. Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Assist Property manager with phones. Assist with resident correspondence, needs and request. Provide recommendations according to customer needs or preferences. Maintain polite and professional communication via phone, e-mail, and mail. Coordinate internal and external resources to expedite workflow. Oversee and achieve organizational goals while upholding best practice Assisting with billing needs. Other duties as required.

Requirements

Must be able to work in a fast-paced and customer service-oriented environment
Performs duties under pressure and meets deadlines in a timely manner
High School Diploma or Equivalent

Nice To Haves

College Degree or Coursework Desirable

Responsibilities

Preparing correspondence
Receiving visitors
Arranging conference calls
Scheduling meetings
Answering questions as they relate to Galman Properties
Coordinate between maintenance, janitorial, and security staff regarding any requests or work orders
Assisting with all special projects or tasks as needed
Drafts and edits letters, reports, and other documents
Works with maintenance staff and outside vendors to ensure property management concerns are addressed
Ensures that deadlines are met and adapts to changing priorities
Inputs and updates information in databases and spreadsheets
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
Assist Property manager with phones
Assist with resident correspondence, needs and request
Provide recommendations according to customer needs or preferences
Maintain polite and professional communication via phone, e-mail, and mail
Coordinate internal and external resources to expedite workflow
Oversee and achieve organizational goals while upholding best practice
Assisting with billing needs
Other duties as required