Administrative Assistant - OVW

CGI • Washington, DC

21h

About The Position

CGI is seeking an Administrative Assistant to support the DOJ Office of Violence Against Women (OVW) in Washington, DC. Your future duties and responsibilities: . Coordinate and support virtual and in-person meetings, presentations, and engagements with internal (OVW and DOJ) and external stakeholders, including federal staff, representatives, grantees, and the general public. . Provide logistical support for events, including travel coordination, venue arrangements, preparation of materials, and post-event follow-up. . Retrieve, organize, and analyze datasets from grant systems and other information sources. . Maintain digital filing systems and program documentation in accordance with OVW standards. . Conduct data quality checks to ensure accuracy and completeness. . Provide scheduling, calendar coordination, and email management services. . Draft, edit, and disseminate internal and external communications, including emails, memos, and meeting materials. . Support outreach efforts to TAD grantees to enhance engagement and compliance with award conditions. . Track deadlines, deliverables, and workflow across TAD programs and teams. . Provide proactive administrative support by identifying and responding to recurring program needs associated with the annual grants management cycle.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Ability to support virtual meeting platforms, including staging, moderating, and facilitating meetings in Microsoft Teams and Zoom.
• Competence in data entry, data management, and quality control, including maintaining digital filing systems and retrieving online records.
• Capability to provide scheduling, calendar coordination, and email management services.
• Skill in preparing clear, professional written and verbal communications.
• Strong attention to detail to ensure accuracy in documents, schedules, and data management.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Capacity to manage multiple tasks and adapt to changing priorities.
• Ability to obtain and maintain a DOJ Moderate Risk Public Trust clearance

Responsibilities

• Coordinate and support virtual and in-person meetings, presentations, and engagements with internal (OVW and DOJ) and external stakeholders, including federal staff, representatives, grantees, and the general public.
• Provide logistical support for events, including travel coordination, venue arrangements, preparation of materials, and post-event follow-up.
• Retrieve, organize, and analyze datasets from grant systems and other information sources.
• Maintain digital filing systems and program documentation in accordance with OVW standards.
• Conduct data quality checks to ensure accuracy and completeness.
• Provide scheduling, calendar coordination, and email management services.
• Draft, edit, and disseminate internal and external communications, including emails, memos, and meeting materials.
• Support outreach efforts to TAD grantees to enhance engagement and compliance with award conditions.
• Track deadlines, deliverables, and workflow across TAD programs and teams.
• Provide proactive administrative support by identifying and responding to recurring program needs associated with the annual grants management cycle.

Benefits

• CGI Federals benefits are offered to eligible professionals on their first day of employment to include: Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
• 401(k) Plan and Profit Participation for eligible professionals
• Additional benefits determined by your Service Contract Act: Paid Time Off (PTO)
• Paid Federal Holidays
• Health & Welfare Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees