Administrative Assistant

Argonne National Laboratory•Lemont, IL

14d•$26 - $40

About The Position

Argonne has an opportunity for an Admistrative Assistant that performs a variety of administrative activities and tasks supporting Environmental, Safety and Health (ESH) staff/teams deployed to various organizations at Argonne National Laboratory. Recurring tasks will include organizing availability, coordinating calendars, coordinating interviews across multiple organizations, and scheduling meetings (for ESH managers and for deployed organizations related to ESH tasks, when needed). Additional recurring tasks includes preparing travel arrangements, preparing correspondence and reports, supporting certification & membership renewals, filing, purchasing supplies, tracking supplies charged to deployed budgets, reviewing effort, and coordinating/submitting procurement packages for Deployed ESH Coordinators and line management. Assignments may include researching, compiling, tracking, and analyzing data/information from multiple sources and compiling into standardized spreadsheets/graphs. May utilize various types of software to compile and generate reports, spreadsheets, statistics, timelines, tables, graphs, correspondence and presentations. May recommend processes to enhance workflow and act as a backup for other administrative professionals supporting ESH. Supports and maintains ESH-related ISAAC roles for Deployed Safety Services (DSS) staff. Provides data and information to others on functional unit processes and procedures.

Requirements

Demonstrated ability to schedule appointments, arranging meetings, coordinating onsite visits of others, and coordinating travel arrangements.
Working knowledge of secretarial science, office practices and management, record keeping procedures, and English grammar and usage.
Strong organizational abilities, setting priorities and handling multiple assignments simultaneously.
Experience compiling data for various reports, composing correspondence, and proofreading and editing.
Proficiency with personal computers, office-related equipment (e.g. printers), Microsoft Office programs, and Laboratory business systems.
Ability to effectively schedule office activities and handle complex or sensitive situations.
Effective oral and written communication along with strong interpersonal skills when interacting and communicating with a variety of internal and external contacts.
Basic mathematical skills are required.
High school diploma and 8+ years of related experience
Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork

Nice To Haves

Understanding of, and experience with annual budgets is preferred.

Responsibilities

Organizing availability
Coordinating calendars
Coordinating interviews across multiple organizations
Scheduling meetings (for ESH managers and for deployed organizations related to ESH tasks, when needed)
Preparing travel arrangements
Preparing correspondence and reports
Supporting certification & membership renewals
Filing
Purchasing supplies
Tracking supplies charged to deployed budgets
Reviewing effort
Coordinating/submitting procurement packages for Deployed ESH Coordinators and line management
Researching, compiling, tracking, and analyzing data/information from multiple sources and compiling into standardized spreadsheets/graphs
Utilize various types of software to compile and generate reports, spreadsheets, statistics, timelines, tables, graphs, correspondence and presentations
Recommend processes to enhance workflow and act as a backup for other administrative professionals supporting ESH
Supports and maintains ESH-related ISAAC roles for Deployed Safety Services (DSS) staff
Provides data and information to others on functional unit processes and procedures