Administrative Assistant

Impact Fire•Waco, TX

2d•Onsite

About The Position

Impact Fire Services is seeking an Administrative Assistant to support the Waco office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Requirements

Administrative Assistant experience
Current use of MS Office Suite (Word, Excel) in a proficient manner
Ability to analyze and revise operating practices to improve efficiency
Detail oriented and comfortable working in a fast-paced office environment
Exceptional communication skills
Superior organization skills and dedication to completing projects in a timely manner
Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients, and others at all times
Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effectivemethods for solving problems to support the business objectives.
Strong interpersonal/communication skills
Detailed oriented and demonstrate a high degree of accuracy when performing data entry

Nice To Haves

experience in a construction office environment
excellent Microsoft office skills
basic benefits

Responsibilities

Greeting visitors upon arrival to the office
Manage workflow ensuring that deadlines are met and work is completed correctly
Assist in scheduling work for field employees
Assist with collection calls on outstanding invoices
Assist in training staff members and new hires
Implement and monitor programs as directed by management, and see the programs through to completion
Generate memos, emails and reports when appropriate
Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
Maintain office supplies by checking inventory and order items
Respond to questions and requests for information
Answer incoming calls and assume other receptionist duties when needed