Administrative Assistant

Catholic Diocese of Lansing • Lansing, MI

3d

About The Position

The Diocese of Lansing is accepting applications for a full-time Administrative Assistant to primarily support the administrative needs of the Director of the Office of Worship and to provide additional support, as needed, to other ministry directors. We seek an individual who is tenacious, highly detail-oriented, well organized, has proven project management experience and strong interpersonal skills to work with a wide variety of people.  The candidate must be skilled in completing routine clerical duties, assisting in managing projects, conducting research, coordinating meetings and events, managing calendars, and creating reports as needed. The candidate must be a Catholic in good standing and must be eligible to work in the United States. To be considered, qualified candidates must submit a cover letter of interest and a resume, attached to the online application. In your cover letter, please indicate what interests you in this position and why you are uniquely suited to serve in this role. What we offer: Competitive wages and generous paid time off plan. Full benefits package is available for you and your family including but not limited to health, dental, and vision insurance plans, a pension, short- and long-term disability plans, a 403b, flexible spending accounts for health care and dependent care, and more. Opportunities for professional development. Work culture rooted in virtue. Knowledge, Skills, and Abilities: The ideal candidate: Finds joy and fulfillment in managing the details and tasks that lead to the completion of projects. Will have completed an associate degree in a business administrative field or achieved equivalent job experience. Must have at least three years of advanced administrative and/or event planning experience. Must be fluent in the use of the Microsoft Office 365 Suite; Familiarity with SmartSheets and Zoom conferencing software is a plus. Is fully and joyfully committed to serving those directly affected by these ministries. The full job description is available upon request. Contact: Rebecca Swift at [email protected] .

Requirements

• Must be a Catholic in good standing and must be eligible to work in the United States.
• Will have completed an associate degree in a business administrative field or achieved equivalent job experience.
• Must have at least three years of advanced administrative and/or event planning experience.
• Must be fluent in the use of the Microsoft Office 365 Suite

Nice To Haves

• Familiarity with SmartSheets and Zoom conferencing software is a plus.

Responsibilities

• Manage the directors’ calendars, appointments, files, communications, databases, social media, and web presence.
• Maintain a positive relationship with diocesan and parish personnel and provide follow up with them as needed.
• Draft, edit, proofread, and maintain correspondence, surveys, and documents.
• Ensure that all department events are updated on the intranet calendar.
• Assist in drafting and monitoring the budgets.
• Assist with Department grant requests and approvals.
• Conduct research and surveys as directed, compile reports, and analyze trends.
• Maintain diocesan records as directed, and in accordance with diocesan policy on document retention. As appropriate, work with diocesan archivist in this endeavor.
• Maintain databases with all pertinent fields.
• Assist in producing informational materials for various ministries.
• Assist with the reception area of the diocese as needed.
• Coordinate and assist with meetings, educational sessions, and diocesan events—including hospitality for these.
• Knowledgeably assist callers who contact the diocese seeking assistance with topics in the realm of Discipleship Formation
• Provide exceptional customer service and program support to the minister in charge of the assigned seminar, conference, or certification program. This support includes:  arranging offsite meeting space logistics; assisting participants with program related needs including the distribution of marketing materials, giving directions, making arrangements for lodging, and special accommodations as necessary; providing follow-up support, compiling evaluations and distributing a summary; and compiling final budget data; pay any outstanding bills; follow up on uncollected payments.
• Maintains registrations and a proper accounting for fee collection.

Benefits

• Competitive wages and generous paid time off plan.
• Full benefits package is available for you and your family including but not limited to health, dental, and vision insurance plans, a pension, short- and long-term disability plans, a 403b, flexible spending accounts for health care and dependent care, and more.
• Opportunities for professional development.
• Work culture rooted in virtue.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree