Administrative Assistant

Bundy Baking Solutions•Jacksonville, FL

25d•Onsite

About The Position

To support the facility administratively by performing duties related to personnel, purchasing, production, payroll, health and safety, insurance/worker’s compensation and general office activity. Reports to Director of Operations.

Requirements

Associate degree in business or related field preferred; 1-3 years related experience and/or training; or equivalent combination of education and experience
Basic computer skills, word processing, and 10-key calculator
Knowledge of MS Office, Excel and Word
Proficient in data entry
Competent organizing and prioritizing skills to work efficiently
Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
Attention to detail and accuracy, sort, check, count, and verify numbers
Good mathematical background
Good communication skills; ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers
Ability to work independently, self-starter, energetic
Ability to demonstrate good common sense and sound judgment
Flexibility to adapt to all situations and work varied hours; possible weekends or evenings
Ability to perform at high levels in a fast paced ever-changing work environment
Ability to anticipate work needs and follow through with minimum direction
Ability to meet deadlines

Responsibilities

Receives, prepares and files all work orders
Ensures the corporate office receives all accounts payable in a timely manner
Prepares any Purchase Orders needed
Calculates the employee payroll and ensures the corporate office receives it
Ensures any necessary paperwork is properly prepared and sent to the proper destination
Enters the monthly inventory figures into an excel spreadsheet and properly files it
Maintains an inventory of office supplies, and first aid supplies
Answers the telephone using good verbal skills and maintains good communication with the plant manager
Prepares a weekly and monthly production report
Completes all paperwork for new hire orientation; ensures all new employees receive any necessary training; maintains all training records and properly files them
Prepares new timecards weekly and places them in the time card holder
Records water flow readings weekly and sends them to CMUD monthly
Performs daily and weekly housekeeping duties and other duties as plant manager deems necessary
Documents monthly inspection and tests of all fire extinguishers and exit signs