Administrative Assistant, Palm Beach Center to Combat Antisemitism and Hatred

Jewish Federation of Palm Beach County•West Palm Beach, FL

1d•$27•Hybrid

About The Position

Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate more than $30 million to leading a powerful impact in the community. The Administrative Assistant is responsible for office administration while working within the mission, vision, and core values of the organization. The Administrative Assistant will have close interaction with volunteers and other professional staff, and excellent customer service is essential.

Requirements

High School diploma required preference for associate degree or greater in in one of the following areas: Fundraising, Non-profit Management, Business Administration, or similar.
Three or more years administrative experience with executive support or fundraising events or equivalent combination of education, experience and skills required.
Excellent customer service skills and professionalism required.
Excellent written and verbal communication skills required.
Excellent organizational skills with high attention to detail and ability to multi-task, prioritize and manage multiple projects.
Strong interpersonal skills and ability to work independently and cooperatively within a team.
Strong work ethic and a purpose-driving commitment to the mission of Federation.
Strong knowledge of basic office computing, including MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and basic database skills required.
Experience scheduling meeting and managing multiple calendars.
Ability to work in a fast-paced environment, meet deadlines, prioritize tasks, multi-task, respond to urgent matters, and pay attention to detail.
Ability to take and adapt to constructive feedback.
Must be able to handle confidential data with sensitivity and discretion.
Must be able to pass Level 1 background check.
Must maintain valid Florida driver’s license.
Must be able to work off-shift hours including nights and weekends, as needed.
Must be able to work a minimum of three (3) events annually.

Responsibilities

Provides administrative support for PBC Executive Director and other PBC team members.
Coordinates necessary administrative tasks for committee meetings/programs/events including event registration, name badge creation, day of event needs, food orders, scheduling, reserving rooms, booking accommodations, requesting IT services, sending communication, preparing minutes, etc.
Maintains and updates records pertaining to PBC Programs and Initiatives.
Create expense reports as needed
Subject Matter Expert on IT systems including: CRM, Concur, Workzone (marketing)
Able to work in a fast-paced environment where things can come up suddenly that require immediate attention.
Needs to be planful, organized and can multi-task.
Attention to detail and accuracy are essential.
Occasional after-hours meetings and events
Shared office duties: Providing backup support for general office duties, including but not limited to: Opening and distributing mail Answering phones Ordering supplies Providing administrative support for events
Other duties as assigned.

Benefits

Comprehensive health coverage including medical, dental, and vision plans
Disability and life insurance coverage
A dedicated employee wellness program focused on overall well-being
Generous paid time off
Paid Jewish and U.S. holidays
Early office closings on Fridays in observance of Shabbat
Early closings on many holiday eves
401 (k) retirement plan with employer contribution
Pre-tax benefits including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)

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