ADMINISTRATIVE ASSISTANT
About The Position
· Assist with day-to-day operations of Spa and Admin functions and duties. · Provide clerical and administrative support to Director of Spa Operations and Director of Admin Operations. · Maintains the inventory of warehouse and satellite locations, with a high level of proficiency · Prepares requisitions for Retail, medical supplies, and equipment to keep adequate stock on hand. · Notifies Directors of Spa and Admin Operations of special supplies needed. · Coordinates and documents transfer of retail and supplies as requested by Director and/or Office Administrators. · Checks items against invoices or packing slips for proper quantity and notes discrepancies on invoices/packing slips. · Stores retail supplies and equipment in the proper areas. · Creates, maintains, copies and files retail, products, supply records and other information as needed. · Prepares and maintains retail, products, supplies and equipment. · Receives monthly inventory counts for all locations and identifies any immediate needs that have been overlooked by office team and Office Administrator. · Front Desk back up for Panama City, Panama City Beach and Santa Rosa Beach locations; to step in/assist when/where needed due to unexpected or planned absences. · Trains new spa team members on policies, procedures, Front Desk, and team expectations. · Provide secretarial and administrative support to management and other staff. · Sort incoming mail, faxes, and courier deliveries for distributions. · Prepares Monthly credit card reconciliation and Expense reports · Assisting with obtaining and maintaining business licenses, contracts, agreements, etc. · Assists executive team with daily/weekly/monthly tasks. · Special projects/assignments by team as needed. · Performs other related duties as assigned.
Requirements
- High school graduate or GED and current certification, if applicable.
Nice To Haves
- 2 years of customer service experience is preferred
- Previous experience with inventory management is preferred
Responsibilities
- Assist with day-to-day operations of Spa and Admin functions and duties.
- Provide clerical and administrative support to Director of Spa Operations and Director of Admin Operations.
- Maintains the inventory of warehouse and satellite locations, with a high level of proficiency
- Prepares requisitions for Retail, medical supplies, and equipment to keep adequate stock on hand.
- Notifies Directors of Spa and Admin Operations of special supplies needed.
- Coordinates and documents transfer of retail and supplies as requested by Director and/or Office Administrators.
- Checks items against invoices or packing slips for proper quantity and notes discrepancies on invoices/packing slips.
- Stores retail supplies and equipment in the proper areas.
- Creates, maintains, copies and files retail, products, supply records and other information as needed.
- Prepares and maintains retail, products, supplies and equipment.
- Receives monthly inventory counts for all locations and identifies any immediate needs that have been overlooked by office team and Office Administrator.
- Front Desk back up for Panama City, Panama City Beach and Santa Rosa Beach locations; to step in/assist when/where needed due to unexpected or planned absences.
- Trains new spa team members on policies, procedures, Front Desk, and team expectations.
- Provide secretarial and administrative support to management and other staff.
- Sort incoming mail, faxes, and courier deliveries for distributions.
- Prepares Monthly credit card reconciliation and Expense reports
- Assisting with obtaining and maintaining business licenses, contracts, agreements, etc.
- Assists executive team with daily/weekly/monthly tasks.
- Special projects/assignments by team as needed.
- Performs other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
