Administrative Assistant

County of Anoka • Blaine, MN

38d • Onsite

About The Position

The Anoka County Job Training Center is dedicated to fostering the success of both individuals and employers through comprehensive workforce development services. Our mission is to empower the community by providing essential resources and support to enhance career opportunities and economic growth. We are seeking a motivated and detail-oriented Administrative Assistant to join our team. In this role, you will provide centralized control and management for the department’s administrative and clerical needs. Including general office management, record keeping, purchasing and financial activities, clerical and administrative support, and coordination on special projects. This is a full-time, non-exempt, on-site position. Interviews will take place the week of March 16th for those selected to move forward in the hiring process.

Requirements

• Requires a high school diploma and at least 2 years of job-related experience
• In lieu of the required education, an equivalent combination of education and experience may be substituted on a year-for-year basis experience

Nice To Haves

• Ability to organize, prioritize, and coordinate workflows
• General understanding of general office procedures
• Strong written and verbal communication skills
• Experience in Microsoft Office including Word, Excel, PowerPoint, and Publisher, and Adobe Acrobat
• Ability to handle multiple tasks simultaneously with frequent interruptions while meeting critical deadlines

Responsibilities

• Provide clerical and administrative support for the department.
• Envision project layout and design concepts to develop innovative, creative ideas to construct or reconstruct various documents including but not limited to forms, reports, flyers, presentations and program guidebooks for the department.
• Provide back-up support in the career lab assisting customers on the computer and with job search.
• Deliver remarkable customer service answering phones, assisting walk-in guests, and reserving facilities.
• Perform office administration and operations activities such as maintain electronic files, upload documents to department website and internal shared database (i.e. SharePoint).
• Prepare and log regularly recurring data for department reports and documents.
• Receive, store, maintain and order office supplies inventory. Track orders and investigate problems.
• Ability to work collaboratively with representatives of partner agencies and professionally represent the Job Training Center.
• Act as a liaison and point of contact for employees, the department, and/or the public.
• Translate concerns and requests for information into clear and accurate responses and elevate concerns as needed.
• Compile and coordinate materials for meetings for multiple leadership levels of the organization.

Benefits

• 24 days of paid flexible time off and up to 12.5 paid holidays.
• Comprehensive insurance, including medical, dental, vision, flex benefits and more at www.anokacountymn.gov/benefits.
• Medical and dental clinic exclusive to employees, located at the Anoka County Government Center.
• Pension plan and other retirement investment options.
• Advancement/professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED