Administrative Assistant (Monday to Friday 7:00am to 4:00pm)
About The Position
Provides administrative support for all operations, fleet, cafeteria, parking, and janitorial requests. Administer all access-related assignments including but not limited to parking, building/facility, card replacement, EV, access verification, etc. Receives, submits, process, and reconcile ordering requests for assigned department such as Cafeteria, Vending Machines, Janitorial, etc. Serves designated primary contact for operations-related inquiries. Processes vendors invoices and payments utilizing Quickbooks. Inputs new menu items, including food, drinks, supplies, etc. into Universal Desktop; maintains, updates, and ensures accuracy of priced items. Assists with planning, coordination, and the execution of various company events. Facilitates parking orientation. Drafts, sends, collects, and tracks all parking related documentation including but not limited to: policies, assignments, violation, updates, construction, etc. Coordinates with parking vendors and attendants regarding garage parking activations, deactivations, and violations. Coordinates activities related to anonymous text suggestion hotline; forwards to the appropriate team and respond to text as needed Travels to various facilities, banks, stores, etc. as needed to complete assignments. Oversees Executive kitchenette, ensuring sufficient supplies and replenishing accordingly. Performs other related duties and projects as business needs require at direction of management.
Requirements
- High school diploma or equivalent, preferred.
- Minimum three (3) years of administrative experience.
Nice To Haves
- Experience with QuickBooks, preferred.
Responsibilities
- Provides administrative support for all operations, fleet, cafeteria, parking, and janitorial requests.
- Administer all access-related assignments including but not limited to parking, building/facility, card replacement, EV, access verification, etc.
- Receives, submits, process, and reconcile ordering requests for assigned department such as Cafeteria, Vending Machines, Janitorial, etc.
- Serves designated primary contact for operations-related inquiries.
- Processes vendors invoices and payments utilizing Quickbooks.
- Inputs new menu items, including food, drinks, supplies, etc. into Universal Desktop; maintains, updates, and ensures accuracy of priced items.
- Assists with planning, coordination, and the execution of various company events.
- Facilitates parking orientation.
- Drafts, sends, collects, and tracks all parking related documentation including but not limited to: policies, assignments, violation, updates, construction, etc.
- Coordinates with parking vendors and attendants regarding garage parking activations, deactivations, and violations.
- Coordinates activities related to anonymous text suggestion hotline; forwards to the appropriate team and respond to text as needed
- Travels to various facilities, banks, stores, etc. as needed to complete assignments.
- Oversees Executive kitchenette, ensuring sufficient supplies and replenishing accordingly.
- Performs other related duties and projects as business needs require at direction of management.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
