Administrative Assistant - Greenland Homes

Absolute Group•Ankeny, IA

About The Position

This role will serve as the primary point of contact for visitors, clients, staff and external partners, creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness and communication while providing administrative support.

Requirements

Proven experience as an Administrative Assistant, Office Assistant or similar role.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Familiarity with Builder Software (i.e. MarkSystems, InSearch)
Excellent time management skills and the ability to prioritize tasks.
Strong organizational skills with a keen attention to detail.
Excellent verbal and written communications skills.
Ability to work independently as well as part of a team
High level of discretion and confidentiality.
Commitment and adhere to the AG Core Values (Dependable, Driven, Fearless, Respectful, Family).
Collaboration with internal and external customers.
Ability to think through processes and job task sequencing/critical timeline scheduling.
Excellent verbal and written communication skills.
Excellent organizational skills and documentation skills.
Excellent time management skills with a proven ability to meet deadlines.

Responsibilities

Greet visitors and clients, assist with client inquires and resolve issues promptly while providing a warm and professional first impression.
Manage and direct phone calls, emails, other correspondence and confidential information with discretion and professionalism.
Support other departments with various administrative tasks, preparing presentations, builder reports and other documents.
Process invoices, receipts and other financial documents and assist with tracking expenses and preparing related reports while maintaining accurate and up to date filing systems (both physical and digital).
Maintain a clean, organized and efficient office environment, order office supplies, manage inventory and coordinate office maintenance repairs as needed
Performs other projects and duties as assigned.