Administrative Assistant

Michael Foods Inc.•Gaylord, MN

10d•Onsite

About The Position

Michael Foods, Inc. is a leader in the food processing and distribution industry with business in egg products, refrigerated grocery and potato products. We offer exciting job possibilities throughout our organization where you can enhance your career, sharpen your talents and make an impact. Join our company and be part of an innovative team that’s First in Food. Michael Foods, Inc. located in Gaylord, Minnesota is Minnesota's Healthy Heartland! Gaylord is located in south central Minnesota about an hour west of the Twin Cities and 35 minutes from Mankato, Hutchinson, and New Ulm. As the County Seat, Gaylord is the "Hub of Sibley County." Our location produces liquid egg, hardcook egg, and precooked egg such as scrambled, patties and omelets. POSITION SUMMARY: The Administrative Assistant in this role provides clerical support to the plant leadership team. This position also assists in data entry, time sheet entry, tracking up and down time of machinery and other administrative duties as needed including community relations outreach and partnerships and coordinating plant team meetings and public relations events. This position has the responsibility to comply with Safety work rules at all times as well as an obligation to reinforce Safety as a Core Value. Ensures that all policies, procedures and activities, related to Food Safety & Quality, are followed and complied with uniformly, in an effort to reduce product and process variability. This is a day shift Monday-Friday business hours located at the Michael Foods facility in Gaylord, MN.

Requirements

One year certificate from college or technical school or equivalent combination of education, training and/or experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups, customers/vendors or employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Specific skills and abilities required that are not included in other sections:
Two years post high school with emphasis in business/accounting, plus 2-3 years’ experience in a professional business environment; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Personal computer experience SAP, Cadd, PowerPoint, Excel, Word, and Microsoft Projects is required.
Basic understanding of storeroom inventory and cycle count criteria
Attention of detail, prioritizing tasks, and organization skills are required to complete multiple work assignments in a timely manner and represent the Maintenance Department in a professional manner is required
Basic math skills
Customer service capabilities
Basic computer skills with ability to input data into the SAP system
Light typing skills
Ability to work indoors in normal office setting for duration of shift.
Ability to answer phones and receive pertinent information

Responsibilities

Provides clerical support to the plant leadership team
Track capital and major repair spending weekly.
Assist with yearend process by closing work orders from previous fiscal year and creating new work orders for upcoming fiscal year.
Expected to adhere to safe work practices becoming of a VPP Star worksite, follow GMP and HACCP guidelines, maintain sanitary conditions and ensure that product quality is maintained in order to maintain SQF Level 3 certification. Report to management any conditions or practices that may adversely affect food safety, food quality or personnel safety.
Attends various meetings, takes notes and distributes minutes to appropriate personnel.
Organizes Process Safety Management and the Environmental program and updates action items including contractor orientation when necessary for compliance with regulations.
Generates and tracks maintenance work orders.
Ensures regulatory compliance at all times
Coordinate leadership meetings and community events
Partner with community leaders and build partners to enhance Michael Foods brand.
Manage expense reports for leadership team and coordinate meetings.
Perform other duties as assigned.