Administrative Assistant

Pape-Dawson•San Antonio, TX

1d•Onsite

About The Position

This position provides comprehensive administrative support to multiple project teams, ensuring the smooth and efficient execution of daily operations and deliverables. Pape-Dawson is a leading civil engineering and professional services firm, with a history of delivering award-winning infrastructure and development projects with national impact. The company offers career opportunities in a company culture that values personal growth and professional excellence, with world-class benefits and a commitment to your overall wellbeing.

Requirements

Minimum of 5 years of experience in a similar administrative support role.
Proven experience handling highly sensitive and confidential information.
Exceptional communication skills, both verbal and written.
Strong interpersonal skills with the ability to interact effectively across all levels of the organization.
Proficiency in Microsoft Office Suite and document review software, such as Bluebeam or Adobe Acrobat.
Ability to meet deadlines and adapt to shifting priorities with professionalism and efficiency.
High attention to detail and accuracy in work output.
Demonstrated ability to work independently, take initiative, and self-manage tasks.
Reliable, dependable, and available to work Monday through Friday, 8:00 AM to 5:00 PM, with occasional overtime as needed.

Nice To Haves

Bachelor’s degree.
Industry experience in a professional services environment.

Responsibilities

Create, edit, and produce detailed documents, including letters, proposals, reports, spreadsheets, and memorandums, using the Microsoft Office Suite.
Support multiple managers and executives by managing documentation and ensuring the timely delivery of materials.
Handle and process sensitive and confidential information with discretion and professionalism.
Organize, retrieve, and maintain corporate documents, records, and reports through effective filing and scanning practices.
Coordinate calendars, schedules, meetings, trainings, and travel arrangements as needed.
Prepare meeting agendas, arrange catering, and coordinate logistics for client and internal meetings, as well as special celebrations.
Perform other duties and responsibilities as assigned.