Administrative Assistant

City of Tucson

3d • $20 - $30 • Onsite

About The Position

The Administrative Assistant position at the City of Tucson’s General Services Department is responsible for providing support to the department by performing various administrative tasks supporting the division's administration including arranging meetings, generating reports, data entry, and other general clerical duties. Work is performed under the supervision of a Facilities Management Superintendent. This position does not supervise

Requirements

• Education: Six (6) months post high school
• Experience: One (1) years of relevant directly related experience
• Equivalency: Any combination of relevant education and experience may be substituted on a year-for-year basis.

Nice To Haves

• One year of relevant experience in a facilities maintenance environment.

Responsibilities

• Creates, maintains, and enters information into databases.
• Sets up and maintains paper or electronic filing systems including recording information, updating paperwork, and maintaining documents.
• Schedules and confirms meetings and appointments.
• Arranges for conferences and travel reservations for staff.
• Prepares and distributes newsletters and communication.
• Issues and maintains a record of electronic devices assigned to staff.
• Orders and distributes supplies.
• Performs all other duties and tasks as assigned.

Benefits

• The City of Tucson offers a generous benefits package for benefit-eligible positions.
• The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind.
• Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.
• With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years.
• We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees