Administrative Assistant
Crown Staffing Solutions LLC•Selma, TX
•$14
About The Position
We are seeking an Administrative Assistant for a non-profit in Selma. The Administrative Assistant/Office Manager will perform all general organizational office activities and provide clerical support to other employees and the Board of Directors.
Requirements
- Possess a high school diploma or equivalent experience
- Basic computer and data entry skills
- Experience using office equipment (phones, printers, scanners, copiers)
- Strong customer service and people skills
Nice To Haves
- QuickBooks knowledge preferred
Responsibilities
- Receive, reply to, or forward phone calls and messages, email messages, and regular mail
- Keep inventory of office supplies and advise when new purchases are needed from Quill.com
- Maintain donation database and files, create and mail tax receipts and thank-you cards
- Assist Volunteer Coordinator with data entries in Volunteer data base, if needed
- Print and assemble marketing packages, brochures and other office forms
- Call riders and Instructors/Therapists to cancel when needed
- Text riders the day of appointment to see if any cancellations
- Text daily lead volunteers with rider attending and/or cancelling
- Print mailing labels and other labels as needed for SLC
- Create and maintain paper files as needed; payment records and horse exercise charts
- Maintain supply of forms in office files: volunteer registration forms, rider registration forms, initial evaluation forms, rider policy & procedure packet with current session calendar, scholarship application forms, etc.
- Assist with details for Rider Showcase, Christmas Party and other events as needed
- Assist with travel arrangements for PATH Annual Conference and other travel as needed
- Print and distribute holiday party invitations
- Prepare for distribution of the calendars by mail for volunteers, riders, donors, etc.
- Maintain rider data base in Access and filing systems in office
- Billing weekly to CLASS programs
- Billing daily or monthly to self-pay clients
- Maintain lost rider revenue spreadsheet based on weekly payment records
- Print out 3625 forms weekly for riders in CLASS programs and attach to clipboards
- Receive visitors/clients and handle requests for information and inquiries
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
