Administrative Assistant

Picayune Rancheria of the Chukchansi Ind•Coarsegold, CA

9h•$42,000 - $56,000•Onsite

About The Position

The Administrative Assistant provides comprehensive clerical and administrative support to ensure efficient day-to-day operations of the department. This position is responsible for general office duties, recordkeeping, assisting staff and the public, and collecting and processing rent payments in an accurate and confidential manner. The ideal candidate will be detail-oriented, professional, and able to manage multiple tasks while maintaining a high level of integrity and customer service.

Requirements

High School diploma or general education degree (GED) is required.
At least two (2) years of administrative or clerical experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment (printers, copiers, fax).
Must successfully pass a background check and drug screening as a condition of employment.
Must possess a valid driver’s license and maintain a clean driving record.

Nice To Haves

Associate degree or coursework in education, business, or a related field preferred.

Responsibilities

Provide comprehensive administrative and clerical support to ensure efficient daily operations of the department.
Answer and direct incoming calls, greet visitors, and respond to inquiries in a courteous and professional manner.
Prepare, edit, and distribute correspondence, reports, and other documents as assigned.
Maintain organized and up-to-date filing systems (both electronic and paper) for accurate recordkeeping and easy retrieval.
Receive, record, and process rent payments and other fees in accordance with established financial procedures.
Maintain accurate financial and tenant records, issue receipts, and prepare deposit documentation.
Assist with rent collection tracking and follow-up on delinquencies as directed.
Schedule and coordinate meetings, appointments, and conference calls for staff and management.
Monitor and order office supplies and equipment to ensure adequate inventory.
Compile information, complete data entry, and generate reports to support departmental operations.
Maintain strict confidentiality of all organizational, financial, and tenant information.
Perform other related duties as assigned to support departmental objectives.
In the absence of the Chief of Staff, the Administrative Assistant will assume responsibility for overseeing departmental operations and ensuring continuity of administrative functions.