Administrative Assistant

Brigham Young University – Hawaii

1d•$22 - $24•Onsite

About The Position

Under general supervision, the Administrative Assistant provides comprehensive administrative, financial, and supervisory support to ensure the efficient operation of the department. This role involves coordinating office activities, managing budgets, supervising staff, and supporting departmental goals through a variety of tasks and projects. BYU–Hawaii is owned and operated by The Church of Jesus Christ of Latter-day Saints. As a condition of employment, employees will be required to: act in accordance with Brigham Young University–Hawaii’s policies and the Church Educational System Honor Code, including the Dress and Grooming Standards; refrain from behavior or expression that seriously and adversely affects the Brigham Young University–Hawaii mission or The Church of Jesus Christ of Latter-day Saints; and be a role model of a life that combines spiritual values and personal integrity with intellectual rigor and academic excellence and to conduct my work in a professional manner consistent with the principles and values espoused by Brigham Young University–Hawaii and The Church of Jesus Christ of Latter-day Saints. BYU–Hawaii is an equal opportunity employer that does not unlawfully discriminate on the basis of race, national origin, age, color, sex, disability, veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. BYU–Hawaii’s commitment to equal opportunity includes and applies to: Recruiting, hiring, and training Upgrading, promoting, and transferring Discipline, layoff, and termination Conditions and privileges of employment Compensation and benefits. As an educational institution affiliated with The Church of Jesus Christ of Latter-day Saints, BYU–Hawaii prefers to hire qualified members of the Church in good standing as authorized under Title 41 CFR § 60-1.5 (a)(6). Applicants who are members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend to be eligible to receive an offer of employment from BYU–Hawaii. Members of The Church of Jesus Christ of Latter-day Saints must also accept as a condition of ongoing employment that they will hold and be worthy to hold a current temple recommend, with the understanding that The Church of Jesus Christ of Latter-day Saints may adjust the criteria for a temple recommend from time to time. For additional information regarding endorsement related questions, please follow this link: Ecclesiastical Leader Questions for New CES Hires. Applicants who are not members of The Church of Jesus Christ of Latter-day Saints must meet with the University Chaplain to verify that, if hired, they will accept the expectations and conditions described in the University’s Ecclesiastical Endorsement Policy. Part-time employees of any other Church-affiliated employer are not eligible for concurrent employment with BYU–Hawaii unless specifically excepted. Applicants must also cooperate fully in and must pass a background check to be eligible to receive an offer of employment from Brigham Young University–Hawaii.

Requirements

High school diploma required.
2+ years in an administrative or office support role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with database management.
Strong organizational and multitasking abilities with attention to detail.
Excellent written and verbal communication skills.
Ability to work independently, prioritize tasks, and meet deadlines.
Applicants who are members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend to be eligible to receive an offer of employment from BYU–Hawaii.
Applicants who are not members of The Church of Jesus Christ of Latter-day Saints must meet with the University Chaplain to verify that, if hired, they will accept the expectations and conditions described in the University’s Ecclesiastical Endorsement Policy.
Applicants must also cooperate fully in and must pass a background check to be eligible to receive an offer of employment from Brigham Young University–Hawaii.

Nice To Haves

Associate or bachelor’s degree.
Experience in budgeting and supervision.

Responsibilities

Arrange logistics for events, meetings, and travel, including scheduling, reservations, and accommodations.
Compose, edit, and distribute correspondence, memos, and reports.
Manage incoming mail and screen telephone calls, directing them as appropriate.
Create and maintain databases, websites, spreadsheets, tables, graphs, and PowerPoint presentations.
Prepare purchase requisitions and maintain accurate procurement records.
Coordinate and monitor maintenance of office equipment and furniture to ensure functionality and availability.
Prepare and attend meetings by assisting with agenda preparation, taking minutes, and other related details as directed.
Assist in the preparation and management of the department’s budget, ensuring alignment with university guidelines.
Monitor all budget and grant expenditures to ensure compliance and accuracy.
Allocate funds and track spending within approved limits.
Develop and maintain a detailed bookkeeping system for financial tracking.
Prepare financial and administrative reports for department leadership.
Ensure accurate and timely submission of employee timesheets.
Review and approve timesheets in compliance with university policies.
Coordinate special projects and initiatives as requested by department leadership.
Maintain confidential files and records with a high degree of discretion.
Perform other duties as assigned to support the department’s goals and operations.