Administrative Assistant

Witt O'Brien's•Longview, TX

1d•Onsite

About The Position

Are you looking for an opportunity to truly make a difference? Do you want to join a collaborative, mission-driven team that protects the planet, strengthens communities, and supports businesses when they need it most? Are you seeking a place where your work contributes directly to an organization known for excellence in environmental services, crisis management, and emergency response? If your answer is “yes,” then you belong at Ambipar. Ambipar is a global leader in environmental and emergency management solutions. In the United States, our diverse portfolio spans emergency consulting and risk mitigation, grants management support, 24/7 emergency response, environmental remediation, industrial services, business continuity, and disaster recovery. Through our Witt O'Brien's consulting business, we help communities build resilience in a rapidly changing world—advising clients on how to mitigate risk, prepare for crises, respond effectively, and recover stronger. Across the country, our emergency response teams manage environmental incidents of all types—from chemical and hazardous waste spills to silo fire suppression and industrial vacuum services. We also deliver specialized training programs that equip emergency responders with the skills they need to act swiftly and safely. As the frequency and complexity of both natural and human-made disasters continue to grow, the need for our expertise has never been greater. We invite you to join an ambitious, forward-thinking team of top professionals who are committed to safeguarding people, communities, and the environment. Together, we can take our organization—and your career—to the next level.

Requirements

Associate’s degree or equivalent experience
Minimum of 3 years of administrative experience

Nice To Haves

Excellent oral and written communication skills
Ability to prioritize and handle multiple projects in a rapidly changing work environment
Intuitive with the ability to work independently and/or on a team
Strong organizational skills
Exceptional research skills
Comfortable interacting with Clients
High degree of discretion when dealing with confidential information
Excellent phone and interpersonal skills (clients, colleagues, vendors)
Proficient computer skills: (including MS Word, MS Excel, PowerPoint; Adobe Acrobat Professional

Responsibilities

Prepares, collects and/or coordinates the collection, preparation, and development of information, reports, and documents for use in discussions/meetings of the executive management team, staff, and outside groups or individuals.
Ability to produce complex and professional Power Point presentations, Excel Spreadsheets, and business analytics.
Ability to maintain the security of confidential and business sensitive information.
Coordinates and schedules events, board of director's meetings, conferences, meetings, travel, and conference rooms.
Excellent management and decision skills to facilitate complex meetings schedules and logistics requirements in a changing environment coordinating complex domestic and international travel arrangements and international meetings.
Maintains courteous and professional demeanor interacting with senior-level executives, clients, and staff on behalf of the executive management team.
Maintains key contacts database, corporate files, and business files.
Coordinate, create, edit and distribute both internal and external correspondence under the direction of Executive Management
Provides administrative support including but not limited to: phones, prepares itineraries, agendas, expense reports.
All other duties as assigned.
Occasional over time may be required.