Administrative Assistant, Office of Student Involvement
About The Position
The Administrative Assistant is a key coordinator throughout all programming managed throughout OSI. This position collaborates with the Senior Director and the rest of the staff to develop program budgets and monitors expenditures. The position is responsible for the oversight of $100,000+ budgets, and assists in the budget management for a variety of other accounts and budgets for the office, including overseeing all p-card processing. This role is also responsible for outreach to students, the maintenance of the website and annual print media. The incumbent is the primary coordinator with event management and RTAC, and is responsible for coordination of OSI-managed spaces. The Administrative Assistant coordinates specific Weeks of Welcome programs, and is the program lead for OSI’s implementation of student employee training and development. This role is responsible for undergraduate student employee training, as well as a co-leader in planning and implementing our graduate assistant training program. This position uses independent judgment in reviewing and approving student organization events. In addition, this position is the approver for the University Posting Policy, a portfolio of spaces managed by OSI, and oversees the student employee training and evaluation program. Each staff member in the Division of Student Affairs is expected to support division and university-wide initiatives, staff events, and serve on committees as needed.
Requirements
- Bachelor’s degree preferred
- At least 2 years of administrative support experience, preferably in higher education and including supervisory experience
- Understanding and supportive of the Jesuit Catholic mission of Boston College
- Demonstrated commitment to community engagement
- Ability to work collaboratively with students
- Excellent communication, leadership, judgment, managerial, organizational, interpersonal, and motivational skills
- Demonstrated financial management skills
- Experience in a position that clearly demonstrates the ability to work effectively with faculty, staff, and students
- Ability to provide leadership and effective supervision of personnel and programs
- Demonstrated experience working in a fast-paced environment
- Strong organizational skills with attention to detail and accuracy
- Comfort and ability in relating to students
Responsibilities
- Develop program budgets and monitors expenditures
- Oversight of $100,000+ budgets
- Assists in the budget management for a variety of other accounts and budgets for the office, including overseeing all p-card processing
- Responsible for outreach to students, the maintenance of the website and annual print media
- Primary coordinator with event management and RTAC
- Responsible for coordination of OSI-managed spaces
- Coordinates specific Weeks of Welcome programs
- Program lead for OSI’s implementation of student employee training and development
- Responsible for undergraduate student employee training, as well as a co-leader in planning and implementing our graduate assistant training program
- Uses independent judgment in reviewing and approving student organization events
- Approver for the University Posting Policy, a portfolio of spaces managed by OSI, and oversees the student employee training and evaluation program
- Support division and university-wide initiatives, staff events, and serve on committees as needed
Benefits
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
- Paid Holidays Annually
- Generous Sick and Vacation Pay
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
501-1,000 employees
