Administrative Assistant

Loma Linda•Loma Linda, CA

About The Position

The Administrative Assistant is responsible for all administrative and departmental functions in assisting the management team within assigned areas. May support multiple managers and/or department heads. Oversees the work of other entry level clerical support staff as requested. Responsibilities include but are not limited to providing departmental administrative support, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Perform other duties as needed. The Office of Student Activities enhances the university experience by promoting student engagement, leadership development, and campus community outside the classroom. The office supports student organizations, coordinates campus events and programs, and provides advising and mentorship to student leaders. Through inclusive initiatives and collaborative partnerships, Student Activities fosters connection, belonging, and personal growth while supporting the institution’s mission and values.

Requirements

Associate's Degree or two years of college required. Experience may be considered in lieu of degree.
Minimum three years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting.
Knowledge of medical terminology preferred.
Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access).
Excellent communication skills.
Operate and troubleshoot basic office equipment required for the position.
Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction.
Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision.
Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators.
Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position.
Valid Driver's License required at time of hire.