Administrative Assistant
About The Position
The Dawes Arboretum is actively recruiting three (3) Administrative Assistants to support our dynamic teams! Administrative Assistants at The Arboretum are responsible for essential administrative and operational support for our organizational branches. Administrative Assistants ensure smooth day-to-day operations by managing branch communications, coordinating schedules, supporting processes, maintaining records, and serving as welcoming first points of contact for staff, volunteers, and external visitors. Some of the specific responsibilities of this position include but are not limited to: Handle general office tasks such as filing, generating reports, scheduling meetings, maintaining various records, reordering supplies and sustaining inventory. Schedule and organize activities such as meetings, appointments, travel and department events for all staff in the branch. Establish, maintain and update filing systems for the department with accuracy and confidentiality . Organize and prioritize volumes of information and calls. Respond to regularly occurring requests for information. Respond to inquiries from staff and the public. Maintain polite and professional communication. Design and type correspondence, take meeting minutes and manage forms, letters, reports and presentations. Proofread copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of copy. Prepare, reconcile and/or submit various financial paperwork such as contracts, expense reports, invoices, etc. Support branch-specific programs and events (e.g. – open enrollment, staff recognition, volunteer engagement, scheduling visiting researchers, etc.). If the above speaks to you, please submit your cover letter and resume demonstrating the following: High School diploma or general education degree (GED). Two (2) years of demonstrated work experience in an administrative or support role; or an equivalent combination of education, training and experience. Excellent communication skills (verbal, written, and interpersonal). Keen attention to detail with exemplary time management and organizational skills. Proven orientation toward quality customer service and relationship building with internal and external stakeholders. Experience working with Microsoft 365 applications. Proven ability to handle sensitive and confidential information. Ability to work evening and weekend hours as needed. Valid driver’s license and evidence of insurability. Ability to pass a pre-employment drug screen and background check. Organizational Culture: At The Dawes Arboretum our staff members are dedicated team players, determined problem solvers, and resourceful stewards who are committed to an atmosphere of respectful, honest and open communication. Our work environment is one of high energy, high activity and mutual support. We provide opportunities for learning and professional development, and a gratifying work experience. The hourly rate of pay for this position is $18.00-$21.00. The Dawes Arboretum is an Equal Opportunity Employer. Employment decisions at The Arboretum will be made without regard or consideration of an individual’s race, color, religion, sex, pregnancy, national origin, age, disability, sexual orientation, gender identity or expression, disability, marital status, veteran or military status, genetic information or any other protected status. The Dawes Arboretum values diversity and is committed to creating an inclusive environment.
Requirements
- High School diploma or general education degree (GED)
- Two (2) years of demonstrated work experience in an administrative or support role; or an equivalent combination of education, training and experience
- Excellent communication skills (verbal, written, and interpersonal)
- Keen attention to detail with exemplary time management and organizational skills
- Proven orientation toward quality customer service and relationship building with internal and external stakeholders
- Experience working with Microsoft 365 applications
- Proven ability to handle sensitive and confidential information
- Ability to work evening and weekend hours as needed
- Valid driver’s license and evidence of insurability
- Ability to pass a pre-employment drug screen and background check
Responsibilities
- Handle general office tasks such as filing, generating reports, scheduling meetings, maintaining various records, reordering supplies and sustaining inventory
- Schedule and organize activities such as meetings, appointments, travel and department events for all staff in the branch
- Establish, maintain and update filing systems for the department with accuracy and confidentiality
- Organize and prioritize volumes of information and calls
- Respond to regularly occurring requests for information
- Respond to inquiries from staff and the public
- Maintain polite and professional communication
- Design and type correspondence, take meeting minutes and manage forms, letters, reports and presentations
- Proofread copy for spelling, grammar and layout, making appropriate changes
- Responsible for accuracy and clarity of copy
- Prepare, reconcile and/or submit various financial paperwork such as contracts, expense reports, invoices, etc
- Support branch-specific programs and events (e.g. – open enrollment, staff recognition, volunteer engagement, scheduling visiting researchers, etc.)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
