Administrative Assistant

NATIONAL YOUTH ADVOCATE PROGRAM•Phoenix, AZ

58d

About The Position

NYAP's commitment to doing what is best for children, youth, and their families is a core value and one that we look for in our newest team members. The Administrative Assistant position for La Jornada provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, basic bookkeeping skills, and sound knowledge of agency programs, procedures, and policies. Incumbents must be well organized and able to effectively interact with agency staff and the public.

Requirements

High School Diploma or GED equivalent.
Previous experience and proficiency in the use of various office machines, including computers.
Basic bookkeeping skills and experience.
Proficiency with Microsoft Office, including Excel and Word.
Proficient use of desktop and laptop computers, internet search, people management programs, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.
Bilingual (English/Spanish). Fluency in Spanish is required.
Minimum automobile insurance coverage of $100,000/300,000 bodily liability coverage.
21 years of age, valid state driver’s license, a reliable personal vehicle, and a good driving record.
Excellent customer service and communication skills.
Sensitivity to cultural diversity.
Enthusiastic self-starter.
Excellent oral and written communication skills.
Strong organizational and administrative skills.
Effective problem-solving and decision-making skills.
Works well independently and as a team member.
Use of manual dexterity, tactile, visual, and audio acuity.
Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
Occasional lifting (up to 25 pounds), bending, pulling, and carrying.
Ability to travel frequently and drive a vehicle while sitting for extended periods, with frequency varying based on program demands.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Responsibilities

Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies.
Flexible hours.
Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
Provide quarterly and annual reports on all children served by the agency.
Coordinate newspaper advertisements for the program, advocates, and agency employees.
Collaborate and provide support to the designated manager, team, and/or other administrative staff as needed.
Provide appropriate documentation for the payment of all expenses incurred by the agency and maintain an ongoing log of agency bills and expenditures if required.
Attend meetings and record and distribute meeting minutes as assigned by the Director or designee.
Provide any statistical data as required.
Maintain adequate office supplies.
Coordinate office equipment purchases, maintenance, and maintenance contracts.
Provide notary public services for the agency.
Provide general administrative support services for the assigned office.
Perform other additional responsibilities as required.